Job Information
Kansas Employer Administrative Assistant to the Director of Development in Chanute, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12825558 This position reports directly to the Director of Development and is responsible for maintaining the database of alumni, the fiscal integrity of the Foundations auxiliary accounts, and supports/assists the Director of Development with the Foundation Board of Directors and their functions.
Essential Functions
1. Provide premiere quality service to all constituencies of the College.
2. Engage in continuous quality improvement and professional development.
Duties and Responsibilities
1. Create and maintain development and alumni databases using the EX Jenzabar system.
2. Receipt and deposit and monitor NCCC Foundation funds and donations, including funds for auxiliary accounts, and maintain Foundation accounts using QuickBooks software.
3. Process invoices, prepare check request forms, works with Foundation requisition, invoices, etc. as written here, and mail payments for the NCCC Foundation and athletic auxiliary accounts.
4. Assist with Alumni Board activities which includes creating events, fundraising, etc.
5. Assist the director of development with Panther Club, other campaigns, and maintain the records for those campaigns.
6. Receive and process Foundation scholarships and create mail merges and process mass mail outs.
7. Assist with preparation of reports and data presentation materials. Perform word processing and spreadsheet tasks as needed by the development office.
8. Copy and collate materials for NCCC Foundation Board of Directors and NCCC committee meetings.
9. Record and distribute minutes of NCCC Foundation Board of Directors and Foundation committee meetings. Takes minutes of the Marketing committee.
10. Set up meetings and meeting rooms.
11. Process travel request and travel expense reports.
12. Monitor the inventory of office supplies and order as necessary.
13. Operate various office machines such as computer, calculators, fax machine and copiers.
14. Assist with the Marketing committee by processing requisitions, taking minutes, collecting approvals and posting materials in the appropriate location.
15. Other duties as assigned by the director of development.