Job Information
Kansas Employer ADMINISTRATIVE ASSISTANT TO VICE PRESIDENT FOR STUDENT LEARNING in Chanute, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12989883
ADMINISTRATIVE ASSISTANT TO VICE PRESIDENT FOR STUDENT LEARNING
Reports to: Vice President of Student Learning
Classification: Full-time, 12 month Employee
Pay Status: Hourly, Non-exempt, Level V
Fringe Benefit per Board Policy
Minimum Starting Salary: \$16.00
Revised: May 2024
This position reports to the Vice President for Student Learning. Duties include, but are not limited to:
Essential Functions
1. Provide premiere quality service to all constituencies of the College.
2. Engage in continuous quality improvement and professional development.
Duties and Responsibilities
1. Be familiar with college academic/student policies and procedures.
2. Make appointments, travel arrangements, prepare requisitions and travel requests, and schedule
meetings for the Vice President.
3. Handle routine matters relating to the daily operation of the office including processing various forms
to appropriate offices for approval.
4. Be responsible for maintaining program and course inventory and submitting new approved courses to
the Kansas Board of Regents for evaluation and articulation.
5. Transcribe notes, prepare correspondence, and maintain an effective and efficient filing system.
6. Assist the Vice President in coordinating work between other academic offices on and off campus.
7. Attend general faculty, divisional, and other designated meetings, as requested by the Vice President,
to record and circulate minutes.
8. Supervise and hire students for work-study positions (if applicable) in Vice Presidents office.
9. Maintain and update the College Catalog.
10. Assist the Vice President with formatting of strategic plan components.
11. Assist with tracking and submission of faculty professional development requests, approvals, and
requirements per policy and PEA agreement. Additionally, communicate annually with faculty
members regarding their professional development status.
12. Assist with monitoring VPSL budgets, including related grants such as Perkins, and associated reports
and training.
13. Assist with revisions to the Educational Master Plan and other reports and projects as assigned by the
Vice President.
14. Send out Vice President honor roll letters.
15. Maintain Workforce Investment Act (WIA) program reports and web updates.
16. Assist with the Academic Awards ceremony each spring for both campuses.
17. Assist the Vice President with maintaining the academic calendar.
18. Serve as backup to the copy center.
19. Be responsible for posting announcements on myNeosho as needed.
20. Maintain the evaluation schedules for full and part-time instructors.
21. Assist the Vice President with inservice planning and activities.
22. Prepare surveys using SurveyMonkey for entire campus.
23. Assist the Vice President with management of Title IX training.
24. Assist the Vice President with the preparation of Perkins grant reports/forms.
25. Keep appropriate records updated monthly based on Board of Trustee action.
26. Perform other duties as requested or assigned by the Vice President.
Required Knowledge, Skills and Abilities
1. Ability to manage a high level of responsibilities and complicated tasks.
2. Confidentiality is required.
3. Ability to communicate effectively with all constituents.
4. Advanced computer skills, specifically with Microsoft Outlook, Excel, Word, Access, and others.
5. Ability to work independently.
Education and Experience
1. Bachelors preferred, preferably in the area of responsibility.
2. Associates degree required, and/or specialized skills required; AND 3 years of experience required,
preferably in area of responsibilities.
3. OR High School Diploma or GED required, plus 7 years of work experience in area of responsibilities
required.
Working Conditions
1. Work is normally performed in a typical interior/office work environment.
2. No or very limited physical effort required.
3. No or very limited exposure to physical risk.
Application
Please submit a letter of application, resume with names and phones numbers of five references unofficial
transcripts, and NCCC employment application to:
Human Resources Director, Administrative Assistant to Vice President for Student Learning, Neosho County
Community College, 800 West 14th Street, Chanute, KS 66720 or Email to hr@neosho.edu. Employment
application available at www.neosho.edu/careers. Review of applications begins upon receipt.
Non-Discrimination
The current non-discrimination policy can be found at:
http://www.neosho.edu/Portals/0/Policies/Employee/Personnel/Non-discrimination.pdf
http://www.neosho