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City of Derby Records Clerk in DERBY, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/11349086 Records ClerkCity of Derby**ESSENTIAL FUNCTIONS****60% Data Entry and Retrieval*** Enter police reports, citations, criminal complaints, notices to appear, pawn tickets, mug photos, store reports, bicycle registrations, Field Interview cards, and other related paperwork into the computer.* Serve as primary contact point for citizens, law enforcement agencies and courts for criminal reports, traffic accident reports, and other department documents.* Retrieve and route mail and other paperwork and police records to the appropriate places.* Compile and report information to the KBI, including criminal history information, offense reports and fingerprints, as well as monthly Assault LEO reports, Zero reports, and the Homicide report as needed.* Receive, file, and maintain orders of discovery, expungement and other court orders.* Provide notary services.* Transcribe information from audio tape and digital dictation equipment for reports from detectives and officers.* Create and maintain accurate files for storage and retrieval of police records, including inventories, logs, and other records of state report forms and records of items sent to salt mine storage facility.* Maintain records management system, including the database of active warrants and notices to appear.* Compile and record statistical data.* Process requests for record checks and route information to authorized personnel or agency.* Provide appropriate reports and files to the City Prosecutor for prosecution of Municipal Court cases.* Scan case files and related documents into imaging system.* Ensure orders for expunging records are properly completed for restricted access.* Copy police reports, citations, criminal complaints, notices to appear, and related documents.* Assist supervisors in maintaining accuracy and completeness of reporting data including interpretation and clarification of Kansas Incident Based Reporting System guidelines.**30% Non-emergency Radio Communications*** Answer requests for information received by radio, telephone, teletype, and computer systems and determine appropriate sources to access and actions to be taken.* Answer administrative lines and after-hours calls for Public Works.* Facilitate information between field units and other agencies such as utility companies, business owners, and outside law enforcement.* Enter wanted persons, missing persons and stolen property into the NCIC system.* Verify, send and receive information to and from NCIC, ASTRA, Kansas MVD, NLETS, and other agencies.* Validate NCIC entries from Derby PD each month.* Obtain criminal history data on subjects in custody.* Maintain and monitor log of arrestees booked into the Sedgwick County jail.* Monitor security/alarm systems for various City facilities.* Maintain lists of found/missing/impounded animals and impounded vehicles and serve as contact point for store reports.**10% Citizen Requests*** Comply with Kansas Open Records Act, including fulfilling requests from citizens for police reports subject to KORA and collect appropriate fees for records dissemination.* Serve as contact point for citizens needing general information, gun locks, bike helmets, alcohol test strips, vacation home requests, and bicycle registrations.* Serve as contact for residents claiming impounded items and citizens needing keys to various USD 260 facilities.(Continually looks for new and improved ways of completing the above functions. Other tasks as assigned will be performed to address business needs.)**POSITION REQUIREMENTS**Latitude: Most duties are defined and consistent from day to day. Independent problem-solving and decision-making involves handling citizen complai nts and inquiries under crisis situations. Extreme situations are accomplished in conjunction with supervisor. Regular and reliable attendance at work is required.Interaction: Continual in-person and phone contact with the general public. Frequent interaction with employees throughout the organization.**Qualifications:*** High School Diploma or equivalent, required.Some college, preferred.* One year experience in Police Records, preferred.* One year experience dispatching emergency services (fire, police, EMS), preferred.* Must acquire National Crime Information Computer (NCIC) full access certification within 12 months of employment.* Kansas identification card or a valid driver's license, required.**Knowledge, Skills and Abilities:*** Ability to access, input, process and retrieve information from a computer.* Ability to learn to operate a Computer Aided Dispatch (CAD) system.* Ability to operate a two-way radio and promptly relay information to police officers.* Ability to multi-task effectively.* Ability to operate a teletype, fax machine, various computer programs, and other office-related equipment.* Ability to learn applicable Federal Communications Commission rules and regulations.* Ability to learn proper techniques for operating radio transmitting and receiving equipment and law enforcement related computer systems.* Ability to operate various computer programs for recalling data or r