Job Information
Venuworks of Dodge City, dba United Wireless Arena Marketing & Event Manager in Dodge City, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13091782
JOB DESCRIPTION
MARKETING & EVENT MANAGER
Venuworks of Dodge City, LLC Page 1 of 3
Facility
Name: UNITED WIRELESS ARENA/THE BHCR CONFERENCE CENTER
JOB INFORMATION
Job
Title: Marketing & Event Manager Department: Administration
Reports
To: Executive Director FLSA
Status: Exempt Non-Exempt
Prepared
By: Amanda Nufer Date
Prepared: 8/30/19
Approved
By: Chris Ragland Approved
Date: 8/30/19
SUMMARY
At the direction of the Executive Director and Director of Event Services, the Marketing & Event
Manager shall manage event information by planning, booking and organizing events within the
facility. The manager also assists in all media buying and placement, follow up and settlement for all
performances. This position works with minimum supervision and direction to initiate contact and act
as a liaison with clients. Also, responsible for promoting goodwill in the community and enhancing the
image of the facility through media releases and promotions, and attending assigned community
meetings.
The manager will give great attention to detail, coordinating multiple tasks and events while
maintaining high standards of customer service.
This position will occasionally require work in excess of a normal 40 hour work week. Individual must
have the ability to work flexible hours, including evenings, weekends and holidays. This individual will
perform responsibilities as required as dictated by schedule of events for the building.
EVENT ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Acts as the direct on site supervisor and contact for clients during their event.
2. Prepare contracts for Arena and Conference Center events
3. Maintain all event-related documents including but not limited to contracts, event sheets,
banquet event orders, appropriate communication in conjunction with events, and event
settlement documents.
4. Gather accurate event information and ensure that event setups are accurate for all events
5. Review and implement policies and procedures for Event Services and make recommendations
to Executive Director and Director of Event Services for modifications as may become
appropriate.
6. Maintain on-going relationships and communication with tenants, user groups, and volunteers
7. Help supervise the performance of the Event Services part-time staff and volunteers.
MARKETING ESSENTIAL DUTIES include the following. Other duties may be assigned.
1. Assists in the direction of public relations and advertising for events.
2. Assists in the strategy, maintenance and execution of media plans including budget tracking.
3. Negotiate paid and trade media placements to ensure the Center retains a dominant
advertising presence, as directed.
4. Places media buys for events and set advertising timelines and gathers bills for settlement, as
directed.
5. Establishes relationships with key personnel of the media, including newspapers, magazines,
television and radio.
6. Manage website development and all social media programs including but not limited to
Facebook, Twitter, Instagram, You Tube, et al
JOB DESCRIPTION
MARKETING & EVENT MANAGER
Venuworks of Dodge City, LLC Page 2 of 3
OTHER DUTIES
1. Point of contact for client upon arrival through the entire event.
2. Monitor scheduling system for upcoming events and room inventory to maximize room usage.
3. Participate in development of annual budgets; monitor and manage on-going event services
expenses within budget
4. Monitor and maintain facility compliance with ADA requirements, making appropriate
recommendations for services and accommodations
5. Coordinates placement follow up and settlements of event advertising.
6. Works to create advertisements for print, signage, direct mail, broadcast, etc.
7. Explores new media opportunities to diversify the Centers marketing mix.
8. Serves as liaison with Ticketmaster to efficiently promote events and shows.
9. Responsible for media during events.
10. Creates email notification of events, discounts or pre-sales through Ticketmaster.
SUPERVISORY RESPONSIBILITIES
Directly supervises employees in the Event Services. Carries out supervisory responsibilities in
accordance with the organizations policies and applicable laws. Responsibilities including training
employees and volunteers; planning, assigning, and directing work; appraising performance;
rewarding employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requiremen