Job Information
City of Garden City, KS Administrative Assistant in Garden City, Kansas
Administrative Assistant
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Administrative Assistant
Salary
$19.60 - $23.89 Hourly
Location
Garden City, KS
Job Type
Full-Time
Job Number
00493
Department
Public Works
Opening Date
12/17/2024
Closing Date
12/31/2024 11:59 PM Central
Description
Benefits
Description
The City of Garden City is accepting applications for Administrative Assistant with the Public Works Department including Street, Fleet, and Traffic. This position is responsible for providing administration, clerical, and communication support for the Public Works Department, including answering multi-phone lines, FAX, and two-way radio, filing, data entry, record keeping, preparing reports, accounting, billing, computer systems, purchasing, and asset management.
Examples of Duties
Maintains records for the Fleet, Street, and Traffic Departments, such as vehicle mileage and maintenance, purchase orders, and call-outs.
Answers telephone and refers calls to proper source; answers two-way radio and logs activity information. Handles complaint calls from public and business community for building locations; maintains all customer inquiries and requests for service.
Maintains archives for department’s files and records.
Computes time worked, vacation, sick leave, etc., on time cards for departments’ personnel for submission to payroll; prepares weekly availability roster and distributes to safety departments.
Prepares all purchase orders for the department and submits to accounts payable; enters all data into computer files and compiles monthly reports for the Public Works Operations Manager, Street Superintendent, and Fleet Manager.
Prepares invoices for billing and compiles reports.
Prepares monthly visa statements and fuel receipt data entry.
Records minutes of safety meetings and maintains department safety records.
Works with accounts payables/receivables.
Typical Qualifications
Knowledge, Skills, and Abilities: Knowledge of modern office equipment, practices, and procedures. Knowledge of computers and software programs used in administering an office. Knowledge of accounting procedures. Skill in operation of modern technical office equipment, i.e., computer, FAX, e-mail, Internet, calculator, scanner, copier, etc. Ability to communicate courtesy and diplomacy with City employees and the general public.
Education, Certification, and Experience: High School diploma or GED. Business or vocational secretarial work course completed; and two years of increasingly responsible secretarial work in an office working for an executive office. One year of experience with data entry, accounting, assisting with payroll, record keeping, computer systems, purchasing, and inventory. Clerical and communication support. Valid Kansas driver’s license required.
Supplemental Information
Environment: Work is performed in a controlled environment. All work is performed in an office with heat and air conditioning. Surfaces include carpet and tile.
Physical Characteristics: Repetitive motions (computer, calculator), writing, filing, bending, sitting, walking, stooping, climbing, carrying, loading, unloading, pushing, pulling, cleaning, sorting, counting, stocking, driving, and sweeping. Ability to lift to 25 pounds and lift and carry up to 10 pounds
The City of Garden City offers a wide range of competitive benefits. Some of the benefits include:
Health Insurance: Blue Cross Blue Shield of Kansas
The Standard Life Insurance
Kansas Public Employees Retirement System (KPERS) or Kansas Police & Fire (KP&F)
Wellness Program
Paid Leave
Employee Recognition Plan
Years of Service Bonuses
Performance Evaluations
Employee Assistance Program
Agency
City of Garden City (KS)
Address
301 N. 8th Street Garden City, Kansas, 67846
Phone
620-276-1175
Website
https://www.garden-city.org/
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