Job Information
Kansas Employer Weatherization Administrative Assistant (Girard) in Girard, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13059170
POSITION SUMMARY:
This position oversees the day-to-day operations and office staff of SEK-CAP\'s Weatherization Office. The Administrative Assistant\'s responsibilities include fielding incoming calls, processing monthly payments and expenditures, tracking grant agreements, compiling monthly, quarterly, and annual reports, and working closely with the Weatherization Team on various functions required for the service of the weatherization clients. This position is required to oversee all the daily administrative support functions of the Weatherization grant. This individual will be expected to have a basic understanding of the Weatherization program, as well as other SEK-CAP programs/services, and be able to communicate and promote the program to the general public.
- Perform administrative clerical support for the Weatherization Department.
- Maintain client records and see that all files and forms are up to date and comply with state requirements.
- Assist in scheduling contractors and inspectors.
- Responsible for printing and forwarding Bid Packets to contractors and conducting bid opening procedures.
- Monitor the waiting list to ensure compliance with regulations.
- Process monthly program payments and track expenditures.
- Create and update grant agreements and track revisions. Operate business telephone and direct calls to appropriate staff person(s).
- Operate and trouble-shoot minor problems on a variety of office equipment such as, but not limited to, computer, scanner, and copier.
- Prepare and develop spreadsheets and reports.
- Develop and maintain standardized applications and program forms.
- Proofread and update forms and manuals.
- Produce professional business correspondence.
- Assist in the maintenance of the supply inventory, fleet and equipment tracking, mileage logs, etc.
- Assist program staff with program promotion, marketing, and advertising.
- Assist with general program outreach, including contractor outreach and procurement.
- Assist program staff with specific policies and procedures and document updates.
- Provide back-up for other positions.
- Other duties as assigned.