Job Information
City of Iola Municipal Court Clerk in Iola, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13204069
MUNICIPAL COURT CLERK
DEPARTMENT: Municipal Court GRADE: H12
LOCATION: City Hall DATE: March 11, 2025
GENERAL PURPOSE
Performs a variety of routine clerical, administrative, and technical work in maintaining the court docket,
keeping official records, and assisting in the administration of the standard operating policies and
procedures of the municipal court.
SUPERVISION RECEIVED:
Works under the general supervision of the City Clerk and Municipal Court Judge.
SUPERVISION EXERCISED
Supervises Municipal Court Clerk Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES
? Maintains Notice to Appear records in arrest book and computer file.
? Receives bonds and other payments to the Municipal Court and prepares receipts.
? Prepares subpoenas as needed for prosecution and defendants.
? Tracks over due fines and sends notices.
? Prepares complaints, warrants, and other official documents as required by the court or prosecution.
? Prepares bond list, reports, and court docket for judge and prosecutor on a weekly basis.
? Receives requests for police department record checks, reviews records, and prepares responses.
? Maintains records of fees collected and provides information to the City Clerk for disbursement of
necessary fees and reports to state agencies.
? Operates listed office machines as required.
? Composes, types, and edits correspondence, reports, memoranda, and other material requiring judgment
as to content, accuracy, and completeness.
? Handles customer complaints.
? Receives and distributes incoming mail and administers outgoing mail.
? Orders and responsible for maintenance of office supplies.
? Cleans and organizes the court office and courtroom. Assists in cleaning and organizing the utility
office.
? Assists with planning, organizing, setting-up, and clean-up for meetings, receptions, and employee
functions.
? Other duties as assigned.
PERIPHERAL DUTIES
? Trained and works as cashier in the Clerks Office.
? Receives, processes, administers changes, issues receipts, and maintains records in accordance with bill
payments.
? Balances cash registers and credit card transactions.
? Collect all City rental fees and maintain proper documentation for rentals.
? Issues, monitors, and maintains all municipal licenses.
? Collects all fees and permits issued by the City.
? Reconciles recreation department receipts including swimming pool and concessions.
? May serve as a member of various employee committees.
Iola, Kansas-Municipal Court Clerk-Job Description
Page 1
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
? Graduation from a high school or GED equivalent with specialized course work and experience in
general office practices such as typing, filing, accounting or bookkeeping.
? Two years of increasingly responsible related experience, or any equivalent combination of related
education and experience.
Necessary Knowledge, Skills and Abilities:
? Working knowledge of computers, other office machines, and listed equipment; working knowledge of
office practices and procedures; knowledge of accounting principles and practices.
? Working knowledge of website and Facebook administration.
? Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability
to communicate effectively verbally and in writing; ability to handle stressful situations; ability to
multitask and prioritize a heavy workload.
? Maintain confidentiality of information and/or concerns shared by others.
? Present self in appropriate professional attire and demeanor.
SPECIAL REQUIREMENTS
? An employee in this position will be subject to the City of Iolas Drug and Alcohol Policy.
? Must have telephone service for emergency contact.
TOOLS AND EQUIPMENT USED
Personal/desktop computer, Microsoft and Google applications, municipal court software/applications,
central billing system terminal, central financial computer, 10 key calculator, telephone, postage machine,
base radio, fax and copy machine, website domain, and Facebook page.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this
job, the employee is frequently required to sit, stand, and walk. The employee is frequently required to hear,
listen attentively, speak, and communicate effectively. The employee is frequently required to use hands
and fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must
occasionally lift and/or move up to 25 pounds. The empl