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rAdministrative Officer - Occupational Therapy Education (School of Health Professions)

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Department:

SHP Occupational Therapy Education (OTE)

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Occupational Therapy Education

Position Title:

Administrative Officer - Occupational Therapy Education (School of Health Professions)

Job Family Group:

Professional Staff

Job Description Summary:

This position will be responsible for providing administrative support for the department in the areas of grant and fiscal management and staff support for the Department, in the areas of admissions, fieldwork and research. This position will contribute to all the missions of the department and the institution\'s mission to serve the citizens of Kansas, the region, and the nation through exemplary education, research and service.

Job Description:

Job Duties

• Manages the daily operations of the Occupational Therapy Education office and its administrative staff in matters relating to accounting, personnel, and fiscal reporting under the general direction of the Department Chair. Directs and delegates work to staff as necessary.
• May supervise and oversee staff responsible for program management and experiential learning activities of the department.
• Provide training and orientation for new employees.
• Work in collaboration with Central HR & Payroll. This includes maintaining personnel files and monitoring for proper completion of all transactions.
• Develop, prepare, administer, and maintain budgets.
• Prepare financial reports and analyses of all state and grant accounts. Gather data to assist in the development and preparation of budgets and other special statistical reports for Chair and/or Dean.
• Primary payroll timekeeper, purchase orders, BPC purchases and KUEA check requests and deposits.
• Enters travel and submits required paperwork to KUMC Travel Audit Dept.
• Purchase office supplies, books, clinical instructional materials according to university policies.
• Assist in the development, administration, and implementation of departmental policies, procedures, and directives.
• Monitor effectiveness of current operating procedures.
• Administer and facilitate the faculty annual report process and supports ACOTE Accreditation teams and faculty and staff to complete all reporting requirements. Responsible for assisting with the online reporting surveys (NBCOT, AOTA, Peterson Survey processes, etc.),
• Complete faculty appointment papers and work with faculty and consultants to complete service and faculty agreements.
• Work with faculty and the School of Health Professions on Promotion and Tenure documents and processes.
• Attend faculty and staff meetings and take minutes. Attend meetings and training sessions on behalf of the Department. Coordinate activities and meetings among faculty, departments, and business representatives to facilitate optimum productivity in committees, seminars, site visits, and other activities.
• Plan and organize meetings, seminars, luncheons, and conferences.
• Administer and assist faculty, research faculty, students, and in identifying and building successful grant and contract proposals through working with key personnel e.g. Research Institute, Human Subject\'s, community partners and university departments.
• Assist and coordinate multi-disciplinary research programs in order to develop specific research interests by means of grant searching through NIH, DOE, and federal or local agency servers.
• Serve as a liaison with all support research staff and faculty throu hout the university setting.
• Administer and support faculty and staff with maintaining administrative processes, master calendars, and organizational improvement related to departmental strategic goals and plans.
• Administer and manage copyright and compliance for academic courses. Coordinate, participate, and develop tasks related to database, online course, and research related documents.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education: Bachelor\'s degree in Business or Public Administration, or related field. Education may be substituted for experience on a year for year basis. Experience used to substitute education is in addition to any required work experience.

Work Experience:

• 2 years of related experience.
• Experience with software packages, including Microsoft Word, Excel, Word, and purchasing software.

Preferred Qualifications

Education: Master\'s degree in business or public administration or related