Job Information
Western Construction Group Branch Administrator in Kansas City, Kansas
Western Specialty Contractors has been a leader in the construction industry for over a century, offering specialized services in masonry and concrete restoration as well as preventative waterproofing of buildings and structures. We are currently seeking a dedicated Branch Administrator to join our dynamic team at our local branch. If you are a self-motivated individual with a passion for providing excellent administrative support, this is an exciting opportunity to contribute to our team, and we want to hear from you!
The Branch Administrator will be responsible for a variety of essential administrative tasks that support the efficient operation of the branch. Join us in a role that not only values your input and talents but also offers opportunities for professional growth!
This is a small office environment that offers challenge and variety. Some of the responsibilities include, but are not limited to:
Prepare hourly union payroll on a weekly basis
Assist in day-to-day operations of Service Department
Process Accounts Payables for Branch operation
Answer lead calls and emails
Prepare customer billings for all jobs and follow-up with collections
Assist in dispatching and scheduling service work
Assist in coordinating all administrative functions for operating personnel
Gather information and prepare various financial and general reports
Create and send customer invoices in DataForma
Respond to customer inquiries, where possible
Maintain filing system for Branch office
Maintain hourly employee records on computer system
Assist with completion of new-hire paperwork
Answer and direct incoming phone calls
Open and distribute mail and other clerical tasks
Requirements
The ideal candidate will possess:
High School diploma or equivalent required; additional education in business or administration is a plus.
A minimum of 4 years of experience in an administrative role, preferably within the construction or related industries.
Proficiency in PC-based applications including Microsoft Excel.
Strong organizational skills and attention to detail, as well as the ability to manage multiple tasks effectively.
Excellent verbal and written communication skills.
Ability to work independently and collaboratively in a small office environment.
Experience with payroll processing and accounts payable is preferred.
Familiarity with union regulations and processes is a plus
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Short Term & Long Term Disability
Training & Development
Wellness Resources
Family Leave (Maternity)