Job Information
University of Kansas Project Coordinator in Lawrence, Kansas
29399BR
Job Title:
Project Coordinator
Department:
Achievement & Assessment Inst
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
20% - Plan, coordinate, and monitor project activities to support center and program work. Examples of work performed may include:
Interview project sponsors to identify and document scope of work and priorities.
Create and maintain project plans and timelines to include deliverables, resources, stakeholders, and contingencies.
Convene teams to discuss, lead, and implement each project plan in conjunction with project scope and guidelines.
Maintain the health of work portfolios through contributing to plans, projects, and tasks as a subject matter expert.
Plan for and negotiate resource capacity needs and timelines.
Evaluate staffing levels and make recommendations for hiring, skills training, and redistribution of workload.
20% - Manage and monitor workflow and project deliverables as defined in project plans. Examples of work performed may include:
Help work stay on track and move forward, ensuring that teams are meeting milestones and due dates.
Identify barriers and roadblocks and collaborate with stakeholders to resolve.
Document workflows, processes, and procedures using preferred methods and tools.
Identify process improvements; implement those that are approved.
Coordinate development and revision of project plans.
Coordinate handoffs between project staff and project teams.
Produce final project deliverables.
20% - Communicate within and across teams to support projects. Examples of work performed may include:
Model and use preferred methods and tools to communicate with center-wide stakeholders (information-gathering, action items, due dates, status updates, timeline and capacity changes, debriefs, etc.).
Develop visual and written reports for managers and stakeholders.
Actively participate in and facilitate meetings, including agenda building, note-taking, and coordination.
Develop, maintain, and communicate changes in project documents, including procedures, workflows, and plans.
Respond to inquiries and requests from partners and project staff; proactively seek feedback to anticipate needs.
Participate in capacity reporting and forecasting.
Develop and review technical documents, project reports, web content, and other communications.
20% - Copy edit a variety of written content. Examples of work performed may include:
Proofread, copy edit or write content.
Edit with Microsoft Word track changes.
Provide comments and suggestions to writers.
Format documents to match a template (apply document styles, logos, and copyright statements).
Follow style guides and other instructions.
Update documents for accessibility.
Perform a quality check of editing, document accessibility, and video captioning completed by staff.
Serve as a subject matter expert to grant and project planning teams by designing or reviewing proposal narratives, scope of work, and capacity or budget estimates.
15% - Manage team members and supervise staff. Examples of work performed may include:
Model and foster an intentionally respectful and inclusive work environment.
Cultivate professional growth through mentoring, guidance, and technical assistance.
Build goals and conduct probationary and performance evaluations.
Hire, train, supervise, and evaluate assigned staff.
Identify, schedule, and assign tasks.
Identify and address barriers to project or task progress.
5% - Other duties as assigned.
Req ID (Ex: 10567BR) :
29399BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
M-F; 8-5, 40 hours/week
FLSA Status:
Nonexempt
Conditions of Employment:
Contingent on Funding
Contact Information to Applicants:
ATLAS HR ATLASHR@ku.edu
Required Qualifications:
Bachelor's degree in a related field and 1 year of experience, OR high school diploma and four years of related experience
Four or more years of experience editing professional documentation, such as grant proposals, training materials, presentations, website content, and correspondence
Two or more years of experience managing timelines and effectively coordinating multiple teams or projects simultaneously as demonstrated through previous work experience
One or more years of supervisory experience
Strong written communication skills as demonstrated by application materials
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
$59,600 minimum, commensurate with experience
FTE:
1.0
Preferred Qualifications:
Experience with APA style, as evidenced in application materials.
Previous experience using Microsoft Word templates, track changes, styles, formatting and accessibility tool, as evidenced in application materials.
Work experience that required strong problem solving skills, as demonstrated in application materials.
Bachelor's degree in English, communications, business, or education
PMP certification
Position Overview:
Accessible Teaching, Learning, and Assessment Systems (ATLAS), a research center at the University of Kansas (KU), is seeking a Research Project Coordinator to support the Implementation team. This position will have responsibility for leading a team of project specialists who support communications. Main duties include copyediting, formatting, and branding of materials; supervising staff; and creating and monitoring workflows and assignments.
ATLAS promotes learning and improved outcomes for all students, with a focus on students with disabilities and struggling learners. ATLAS creates technology-based learning and assessment systems that are accessible and academically rigorous. Dynamic research on skill development, assessment design, and teacher professional development informs the center’s map-based learning systems.
With a wide variety of grant-funded research projects and operational alternate assessments, ATLAS is a leader in educational research and innovation. ATLAS drives progress through partnerships and collaborations with organizations that share its focus and commitment.
ATLAS is committed to creating policies and practices that foster a culture in which all employees feel they belong and can succeed.
Visit the ATLAS website (https://atlas.ku.edu/) to learn how the center improves the learning landscape for all students.
KU employees have great benefits!
176 hours of paid vacation per year
72 hours of sick leave per year
10 paid holidays
Medical and dental insurance
Retirement program
Life and disability insurance
Educational and professional development opportunities
Visit the KU benefits website (https://humanresources.ku.edu/benefits) for more information.
KU’s excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other’s success. We foster a culture of care where each person is valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things.
Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California and Delaware. We appreciate your understanding and invite interested individuals from eligible states to apply.
Reg/Temp:
Regular
Application Review Begins:
02-Jan-2025
Anticipated Start Date:
20-Jan-2025
Additional Candidate Instruction:
A complete application includes:
Online application
CV or resume
Cover letter detailing your professional experiences that align with the required and preferred qualifications.
Contact information for three professional references.
Qualified candidates will receive a document with 2 test questions where they are asked to suggest edits. The task should take no more than two hours to complete and can be done remotely.
Only complete applications will be considered.
Application review begins Thursday, January 02, 2025 and will continue until a qualified pool of applicants are identified.
Job Family:
Research-KUL
Work Location Assignment:
Hybrid
Position Requirements:
This is a full-time (40 hours/week), unclassified position.
Depending on the center’s needs and team’s needs, well-qualified candidates may be allowed a work location that is hybrid or remote.
This position will be required to travel to Lawrence and/or other locations occasionally.
This position will require attendance at regularly scheduled meetings, onsite or through telecommunication platforms.