Job Information
City of Leavenworth Licensing Clerk in Leavenworth, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13157251
POSITION DESCRIPTION
POSITION TITLE: Licensing Clerk
DEPARTMENT: City Clerk
DIVISION: Administration
FLSA: Non-Exempt
RETIREMENT: KPERS
EFFECTIVE DATE: January 16, 2025
GENERAL PURPOSE
Responsible for issuing and maintaining licenses and permits for the City. Serves as primary point of contact for
special event registrations. Performs a variety of clerical work such as word processing, filing, calculations, providing
assistance to walk-in customers, answering incoming phone calls and receipting of money.
SUPERVISION RECEIVED
Works under the direct supervision of the City Clerk. May receive general guidance and direction from the Deputy
City Clerk.
SUPERVISION EXERCISED
None generally.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(Note: Important duties and responsibilities may include, but are not limited to, the following)
Licensing Operations:
? Issues all occupational licenses for firms conducting business in Leavenworth. Reviews fee schedule to determine
proper fees and collects license fees from applicants as required. Issuance of licenses to include: liquor or cereal
malt beverage licenses, massage licenses, vehicle for hire licenses, special use permits, dog licenses, alarm
licenses, food handler permits, garage sale licenses, health permits and several other licenses.
? Prepares and records licensing related entries to the City business licensing system.
? Annually notifies all licensed firms of renewal requirements. Collects non-renewal penalties as indicated by
ordinance. Issues delinquent letters to firms that do not renew.
? Prepares complaints to be submitted to Municipal Court for those businesses that have not renewed or are in
violation of the Code of Ordinances.
Cashier Operations:
? Receipts monies from licensing, permits, and other miscellaneous revenues.
? Balances daily cash drawer to receipts. Maintains associated internal controls for cash receipts. Responsible for
cash receipts, daily balances, monthly, quarterly and yearly reports.
Special Events:
? Coordinates various special events, parades, and closures for street, sidewalk and parking lots and notifies
appropriate City Staff of such activities.
? Gathers necessary documents for any costs associated with staff or equipment for special events and provides to
the City Clerk to process applicable billing for reimbursement to the City.
Other Duties:
? Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers
to appropriate person when applicable; answers phones; and provides customer assistance.
? Assists with citizen complaints, requests for service/information, to include open public records requests.
? Composes, types, and edits correspondence; may prepare policy reports as directed, license reports,
proclamations, resolutions, ordinances and other material requiring judgment as to content, accuracy, and
completeness.
? Operates various office equipment.
? Enters data into the computer and keeps accurate records/reports.
? Maintains documents, files and records and assists with City Clerk departments records retention.
? Assists with Senior Rebate Program.
? Assists with mail distribution, accurately metering outgoing mail and maintains the postage meter.
? Develops and maintains an effective working relationship with other city employees, departments, city attorney,
city commissioners/officials and the general public.
? May perform other duties as assigned.
PERIPHERAL DUTIES
? Registers citizens to vote.
? May assist other departments/divisions with administrative functions as needed.
? May assist with billing and collection of Citys accounts receivable inc luding but not limited to: inspections and
building permits; landfill or solid waste service charges; sewer charges to the federal institutions; damages to City
properties; and other various charges and services rendered by the City, as directed.
? Calls city commissioners or citizens when needed.
? Attends City Commission meetings and takes notes when necessary.
? May serve as a member of various employee committees as appointed or directed.
MINIMUM QUALIFICATIONS:
Education and Experience:
? Graduation from a high school or GED equivalent.
? Two years experience in performing administrative or general office and clerical duties.
? Must be able to type 40 WPM and have experience with Microsoft Word, Excel, and Access.
? Must possess a valid drivers license at time of application (and maintain for duration of employment) and meet
insurability standards unde