Job Information
Kansas Employer Records Account Specialist I 24-10-1 in Leavenworth, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13073214
Updated 1/9/2023 T Mashburn
Page 1 of 5
LEAVENWORTH COUNTY JOB DESCRIPTION
TITLE: Records Account Specialist I
DEPARTMENT: Registered of Deeds
PAY LEVEL: Level 11
EXEMPT/NON-EXEMPT: N
SUPERVISOR: Records Account Specialist III
POSITION DESCRIPTION
Responsible for recording legal documents into the computer system pertaining to real estate
transactions, such as Warranty Deeds or any type of liens on property, easements, right-of-way
or Plats and Surveys, Deeds of Trust, Certificates, and UCCs. Aids the general public, attorneys
and title companies for document recordings. Communicates with supervisor or Register of
Deeds as needed to resolve recording issues. Fulfills research requests. Back indexes scanned
documents. Corrects recording errors when discovered. Other duties as assigned by Register of
Deeds. This position is supervised by the Records Account Specialist III and Register of Deeds.
PERCENTAGE OF TIME and ACCOUNTABILITIES
90% Recording/Indexing. Records documents. Responsible for maintaining accurate and
complete records by back indexing scanned images and correcting discovered errors. Maintains
record count on indexing activities. Assists in keeping data and statistics in accordance with
grant and governmental regulations. As needed, aides the Register of Deeds on other
administrative tasks.
5% Customer Service. Provides pleasant customer service by phone or walk in requests.
Interviews visitors in order to assist with their requests and asks about Property Fraud Alert.
Researches difficult questions and problems and provides answers to supervisors or the public.
Notifies Register of Deeds when receiving complaints and questions from the public.
5% Other Clerical Duties. Performs a variety of clerical duties including copying
reports/other documents and filing information, data entry, and miscellaneous paper work.
Operates and performs simple maintenance on a variety of standard and unique office machinery.
Prepares mailings as needed and assures the documents are mailed to the original/requested
source. Types correspondence for the Register of Deeds.
EQUIPMENT USED
Personal Computer Photocopier Fax Machine Recording Equipment
Printer Telephone Office Furniture Calculator
Scanning Equipment Microfilm Equipment (all facets) Plotter/printer
Updated 1/9/2023 T Mashburn
Page 2 of 5
KNOWLEDGE OF:
Department policies and procedures. Never gives legal advice to customers.
Sequential, alphabetical and numerical filing methods.
Legal mapping terminology to identify real estate descriptions to properly record.
Elements of official documents and records to verify that it is a recordable document.
The various types of information to be processed into computer system.
Computer print-out content and uses to analyze material to search and release documents.
The geographic boundaries of Leavenworth County for recording documents.
Sections, townships, and ranges.
Original plats and surveys for recording.
Research state statutes concerning recording of real estate transactions to record/reject.
Functions of other county offices, title companies and city and state offices pertaining to real
estate.
Research methods in locating requested documents
SKILL IN:
The uses and maintenance of personal computer and scanning equipment.
Communication with all types of people.
Performing hard copy index as well as on-line searches.
Typing speed of 50 words per minute and 95% accuracy
Recognizing errors and inconsistencies in documents to be recorded. Follow through on
presenting plan of correction to supervisor.
Applying correct instructions and procedures for different types of documents.
Discerning grantor and grantee in all legal documents affecting land.
Analyzing documents to assure that all pertinent information and details have been included,
e.g. dates, signature, legal descriptions, notary acknowledgements, number and date stamps,
grantor and grantee.
Staying focused on task until completion. r