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Hostess Brands, Inc. Facilities Specialist in Lenexa, Kansas

Company Overview:

Hostess Brands, LLC, is a large packaged food company focused on developing, manufacturing, marketing, selling and distributing fresh baked sweet goods in the United States such as Ding Dongs®, Ho Hos®, Donettes® and Fruit Pies, in addition to Twinkies®, CupCakes, Voortman’s Cookies and Wafers.

Job Overview:

The Corporate Facilities Assistant is accountable for performing a wide range of administrative and office support for the corporate headquarters.

  • Maintains physical space, ensuring a safe, clean, and functional office environment.

  • Acknowledge and direct visitors and clients accordingly.

  • Maintain office supply inventories and reorder as needed

  • Maintain entryways with Covid-19 supplies

  • Shipping & Receiving Coordinator

  • Manage and maintain a clean mail room including; opening, sorting and distribution of incoming correspondence/packages.

  • Maintain shipping supplies and postage

  • Monitor and process FedEx shipments and invoicing for payment to vendor

  • Coordinate pallet and recyclable pickups

  • In compliance with OSHA standards ensure dock is clean and free of any hazards.

  • Schedule and Coordinate maintenance of office equipment

  • Coordinate maintenance of office equipment

  • Maintenance:

  • Receive, manage, and submit work orders for building maintenance; ensures problems are resolved quickly.

  • Maintain Café and Galleys by managing inventory of supplies, cleaning areas not contracted by janitorial service

  • Manage cleaning supply inventory for janitorial service.

  • Coordinate annual preventative maintenance of all facility equipment

  • Acts as liaison/gatekeeper to outside contractors providing service ensuring safety standards are followed throughout facility

  • Vendor Relationships: Point of contact for vendors to ensure facility is properly maintained according to schedule.

  • Jan Pro

  • Cintas

  • Data Destruction/Recycling

  • Hospitality: Assist with Executive Meeting Setup (Board, LT, Quality, Operations, Human Resources)

  • Room Set

  • Audio Visual

  • Hospitality requirements:

  • Catering – order from approved vendors

  • Coffee/Water/Soda sets

  • Supplies maintained

  • Cleanup

  • Administer Card Access Program and issue new and replacement badges as directed

  • Order business cards as directed

  • Maintain electronic floor plan i.e. name plates for cubicles and assignment of office/cubicle space.

  • Maintain Vendor and liability list

  • Maintain Xhibit Slideshow with current/relevant information

  • Reconcile/code invoices and submit for approval

  • Depending on person could expand in this area to include safety.

  • 2+ years of relevant experience within Facilities and/or Administrative Support

  • High School Diploma or equivalent

  • Experience working with Microsoft Program (Outlook, Word, Excel

  • Excellent verbal and written communication skills.

  • Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.

  • Excellent organizational skills and attention to detail.

  • Ability to perform well in a fast-paced environment.

  • Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.

  • Ability to maintain confidentiality

ID: 2020-1181

External Company Name: Hostess Brands, Inc.

External Company URL: http://www.hostessbrands.com/

Street: 7905 Quivera Road

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