Job Information
SUNFLOWER ELECTRIC POWER CORP Gas Generation Administrative Assistant in Liberal, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13174543
RESPONSIBILITY OUTLINE
Job Title Gas Generation Administrative Assistant
Department Gas Operations Pay Status Hourly
Reports To Production Supervisor FLSA Category Nonexempt
Location Various
SUMMARY
Provide administrative and clerical support to production supervisor, professionals, and
staff at the station.
Essential Responsibilities
Depending upon work location, incumbent will be required to perform some or all of the
following essential responsibilities:
Administrative Support
Produce professional and accurate documents (letters, records, labels, charts, reports,
etc.) and any other office record, as requested, in a timely manner. Copy, file, fax,
distribute, and/or update documents, purchase orders, manuals, reports, or other
documents or reference material. Pick up and deliver internal and out-going mail.
Input work requests and requisitions into the Oracle computer system as directed.
Support purchasing related activities and assist generation staff with preparation of
requisitions and similar documents. Coordinate with the Accounting and Purchasing
Departments to ensure accuracy in purchasing activities.
Produce periodic project status reports, outage inspection reports, monthly reports, and
such other reports as assigned for the Generation Departments.
Assist with and coordinate administrative functions of special projects, schedules,
calendars, and project documentation.
Equipment
Operator telephonic equipment. Operate office equipment and maintain supplies.
Interaction with Others
Greet and direct guests, vendors, and the public to the proper employee or department
to conduct company business.
Office Supplies
Maintain inventory of office supplies, order, verify delivery of orders for accuracy,
reconcile purchases, and restock supply cabinets as needed. Inventory and maintain
stock of meeting materials including paper products
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Safety
Sunflower employees are expected to approach their personal safety and
their coworker\'s safety with a positive attitude and commitment. Sunflower employees
will maintain the highest level of responsibility and accountability in compliance with all
safety policies, practices and procedures to ensure a safe working environment. This
includes properly maintaining and caring for applicable safety gear and equipment;
identifying, correcting or assisting in resolving safety concerns, including communicating
all hazardous conditions; reporting all injuries and near misses immediately to
appropriate personnel; and understanding and complying with the Clearance Procedure
as applicable.
Culture
Demonstrate personal responsibility and a commitment to Sunflowers culture and core
values of technical competency, respect and dignity, accountability, integrity,
trustworthiness, and servant leadership to empower or otherwise enable others to
optimally perform their job responsibilities. Demonstrate and promote ethics and
behaviors consistent with Sunflower\'s culture, Board policies, and business practices.
Understand and fulfill the role and responsibility for all internal policies and procedures
of the company to comply with laws, rules, and regulations.
Other Responsibilities
Perform other tasks as assigned or required to support Sunflowers mission and
operations.
Qualifications
Education and Experience
Post high school education in office administration and three years progressively
responsible clerical/management support experience, or equivalent combination of
education and experience.
Knowledge, Skills, Abilities
Successful completion of Edison Electric Instit ute (EEI) Support and Administrative
Selection System (SASS) Test.
Demonstrated keyboarding ability and skills to produce professional and accurate
documents.
Knowledge and ability to organize, file, scan, transfer, send, and/or maintain office
documents electronically or hard copy to ensure proper retrieval.
Able to operate office equipment (copy, stamp and fax machine) and have knowledge of
routine office procedures and protocol.
Able to maintain confidentiality to protect the integrity of Sunflowers business and the
respect, dignity, and privacy of individuals.
Able to multitask in an occasionally fast-paced environment.
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Written, verbal, and interpersonal communication skills at the level required to
successfully perform the essential responsibilities of the position.
Able to operate computers and associated programs at the level required to
successfully perform the essential responsibilities of the position.
Other
Possess and maintain a valid drivers license.
Able to travel to all Sunflower sites and attend training and meetings out of state as
needed.