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Clerk/Secretary

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Lincoln County

County Clerks Office

POSITION SUMMARY

Under the supervision of the Lincoln County Clerk, the Clerk/Secretary is a non-exempt position under FLSA. This employee handles various job responsibilities including accounts payable, bookkeeping, customer assistance and general secretarial duties. This employee must possess excellent organizational, communication, and public relation skills, have the ability to handle numerous duties simultaneously, and have the ability to handle confidential information without compromise.

ESSENTIAL FUNCTIONS

Works with citizens, municipalities, state and federal agencies to ensure compliance with local, state, and federal laws

Assists with accounts payable tasks, generate reports for all departments, print checks, maintain vendor history and generate 1099s and other reports as required by federal and state law and regulations

Assists with the preparation and maintenance of county expense ledgers by fund and provides same to department heads and County Commissioners in a timely manner

Maintains records of daily receipts and accounting of transactions from County Treasurers Office

Assists with providing budget status reports for of all county departments and all county budgeted funds

Assists customers with sale of various licenses, application, filings, vital statistics and genealogy requests, and other requests

Maintains receipt book and cash drawer

Assists with tax roll maintenance as required by preparing advance tax authorizations, escaped taxes, name, address, and valuation changes

Assists with the maintenance the official real estate transfer record using information from the Register of Deeds, District Courts, domestic and foreign, Sheriff, and other sources as necessary

Performs data entry of utilities, intangibles and special assessments as assigned

Assists with annual inventory of office equipment and furnishings

Assists with preparation of homestead tax returns

Answers incoming telephone inquires in a professional and pleasant manner

Participates in all election functions as required, including but not limited to taking voter registration applications, candidate filings, preparing supplies for polling places and assistance with advance voting, disassembling and storing supplies, preparing for and assistance in completion of the post election audits and the county canvass

Maintains voter registration roll using information from individual applications, applications from outposts, agencies, Division of Motor Vehicles, vital statistics reports, obituaries, and other sources

Prepares voter registration reports as required by the County Clerk and performs public service requests

Receives and files all required documents for election candidates

Must possess a strong command of the English language

Records checks

Schedules drivers and clients for the Transportation Bus

Assists with daily/monthly/annual reporting for Transportation Department and submitting to KDOT

Submits monthly reimbursement reports to regional coordinator

MARGINAL FUNCTIONS

Participates in training and educational sessions as required

Performs general clerical duties, including but not limited to typing correspondence, minutes, and agenda

Provides information to the County Auditor as requested

Orders and maintains office and election supplies

Attends KDOT required training

Serves as a emergency/back up driver for the bus service

Performs other duties as deemed necessary or a signed

Clerk/Secretary

Position Requirements

EXPERIENCE:

Secretarial or Clerical experience is preferred however, Lincoln County is willing to train employees.

EMPLOYEE EXPECTATIONS: Employees are expected to acquire the necessary information and skills to perform the job reasonably well within six months of employment.

EDUCATION:

A high school diploma or GED is required.

TECHNICAL SKILLS:

Knowledge of computers and computer software, printers, calculators, typewriters and paper shredders is necessary for this position. Employee must have the ability to read and interpret legal descriptions, manuals and maps, have basic mathematical and bookkeeping skills and follow instructions. This employee must possess a strong command of the English language and ability to communicate eff