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Bruce McMillan AIA Architects PA Administrative Assistant in Manhattan, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/11401112 Front Desk Job DescriptionDuties typically performed:Reception, telephoneCorrespondence using Word to include letters, meeting minutes & field reports using dictation machine.Using InDesign and Excel to produce proposals and related documents.Using MasterSpec architectural specification system and editing to project specifications.Maintaining office suppliesKeeping current logging/transmitting of documents into the office and outgoing from the officeLogging Requests for Information (RFI's) and Architect's Supplemental Instructions (ASI's)Keeping office records updated, filed electronically and paperAssembly and distribution of office billings to include maintaining contract balancesPeriodically assisting the bookkeeper with Quick Books by entering bills and preparing checksPreparation of Owner/Architect contracts and related AIA contract forms from AIA websiteMiscellaneous office assistance as requiredHours are 8-12 and 1-5. Occasional after hours or weekends may occur.To apply please send your resume and cover letter to Bruce McMillan at bruce@mcmillanarchitects.com.