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Kansas State University Office Specialist III in Manhattan, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12023320


rOffice Specialist III


r Department: 3670080020 Anatomy & Physiology

Job no: 513052

Employment type: Staff Full Time (Unclassified - Term)

Location: Manhattan, Kansas

Categories: Administrative / Professional, Business / Accounting / Finance, Veterinary Medicine

Pay Grade: 06A


rAbout This Role:

The department of Anatomy and Physiology within the College of Veterinary Medicine is seeking applicants for an Office Specialist III. This position provides executive and administrative assistance to the Department Head for Anatomy & Physiology, in addition to managing the Departmental administrative staff and day-to-day operations of the Departmental office. The incumbent's duties include administration of all departmental, college and university policies, representing the Department Head in their absence, and coordinating Department activities as needed/requested. The incumbent must exercise good judgment in prioritizing and scheduling to ensure the most efficient use of the Department Head's time in addition to organizing and prioritizing correspondence, scheduling and coordination of departmental activities and meetings. The incumbent oversees the coordination of the Graduate Program.


+ Coordinates and manages all daily departmental operations and provides direct administrative assistance to the Department Head for the Department of Anatomy and Physiology. This includes managing the Department Head's schedule, organizing and prioritizing departmental correspondence, scheduling departmental activities and meetings, as well as drafting and editing correspondence for Department and Department Head. A considerable amount of independent judgment with minimal direction is necessary. Other responsibilities include maintaining Department website and overseeing the purchasing of departmental supplies and must use judgment to stay within budgetary guidelines. Serve as the primary resource person for maintaining, organizing and interpreting departmental and university policies and provide information regarding those policies to University Support Staff and unclassified departmental employees. This individual keeps faculty and staff aware of all changes in State and Federal regulations and is responsible for updating or editing departmental policy under the direction of the Department Head.

+ Coordinates the administrative process for promotion and tenure, mid-tenure reviews, annual personnel evaluations, professorial awards, sabbatical leaves, leave without pay, retirement, terminations, emeritus request and consulting activities. Provides orientation for new faculty hires. Major responsibility is to assure compliance in submission of paperwork to University offices for these procedures. Also responsible for maintaining confidential files related to grievances by faculty and staff in the Department. This requires thoroughness and the utmost confidentiality in order to facilitate the resolution of such matters in a timely and efficient manner. Researches and compiles data for special projects and reports. Special projects as assigned by the Department Head.

+ Coordinate all Visa and Permanent Residency process for Department. Act as liaison with the International Student and Scholar Services regarding all visa and permanent residency issues.

+ Coordinates the doctoral program in Anatomy and Physiology. Serves as administrative support to the Departmental Graduate Executive Committee. Responsibilities include dissemination of program information to prospective and enrolled students, facil tation of faculty efforts to engage students and serve as liaison to K-State Graduate School, International Student Office, Enrollment Services, Registrar's Office and individual graduate program directors. A critical function is to assure accuracy and compliance in submission of paperwork and record-keeping relevant to admissions, academic program, dissertation, and graduation to the College, Graduate School, University and Board of Regents.

+ Hire, supervise, train, oversee, evaluate and encourage classified and student employee(s). The ability to anticipate needs of the Department Head, faculty, staff, and veterinary students in a fast-paced environment is crucial to continually providing prompt and friendly service to our stakeholders. Duties include daily supervision of clerical personnel, answering questions regarding the departmental clerical activities and provide periodic information to faculty concerning all aspects of the vision/mission. Other duties as assigned.

Why Join Us:

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits (https://apptrkr.com/get\_redirect.php?id=3070343&targetURL=https://www.k-state.edu/hcs/benefits/overview/)

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