Job Information
Terracon Billing Coordinator in Olathe, Kansas
27498BR
Service Line:
Office Management/Administration
Office Name:
Corporate
Job Description:
Terracon has a great opportunity within our billing and collections team! This position will provide you with the opportunity to work on national clients. We have a great culture, where everyone is valued and has a voice. To support our employee's need for work/life balance, we have a hybrid work environment. Come to the office three days a week (after initial training) to collaborate with peers face to face. The rest of the week, you are free to work from home, if that is your choice.
General Responsibilities:
In this role, you will be responsible for coordinating the accurate and timely billing for an engineering consulting firm.
Essential Roles and Responsibilities:
Under general supervision, performs a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
Read and understand project contracts as they are related to billing and revenue recognition functions.
Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.
Create and maintain electronic project financial files. Apply company quality assurance guidelines and procedures for project document management and retention.
Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.
Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, emails, and client portal uploads.
Analyze unbilled detail to reduce WIP and to optimize billing opportunities for the billing period.
Communicate project financial information to management for assigned projects.
Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
Answer Help Desk calls relating to billing and resolve billing application and procedural errors for offices.
Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.
Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
Confirm documentation of collections activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.
Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.
Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
Be responsible for maintaining quality standards on all projects.
Perform other duties as assigned.
Requirements:
High School diploma or equivalent
Minimum 3 years’ accounting related experience.
Associate’s degree preferred.
Valid driver’s license with acceptable violation history.
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Exemption:
Non-exempt
Requisition ID:
27498BR
Posting Title:
Billing Coordinator
Employment Type:
Regular, Full Time
City, State (Office Location):
Olathe, KS
About Terracon:
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement:
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
Job Category:
Accounting/Finance
Expected Salary Range:
The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.