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Aston Carter HR Assistant in Olathe, Kansas


Aston Carter is partnered with local Non-Profit Health Clinic seeking a HR Assistant t to join their diverse and inclusive team.

If you are dedicated to improving the health of our communities and have a passion for serving others, we highly encourage you to apply today!

The HR Assistant will provide administrative support to HR, Payroll, and Finance and respond to all government agencies and private funding inquiries for demographic, salary and information.

The HR Assistant is also responsible for the accurate and timely processing of payroll and all tasks related to the maintenance, processing and reporting of payroll, financial and human resources.

Job Duties:

  • Maintain close working relationship with Vice President of Human Resources to provide support for the maintenance of personnel files and general HR processes.

  • Provide accurate and effective document preparation and records management relative to the payroll and HR functions

  • Provides all compliance reporting (OSHA, EEO, Demographic/Grant information)

  • Process new employee onboarding, employee terminations and other payroll changes

  • Verify personnel information, timekeeping records (timesheets) and consult employees about any discrepancies

  • Calculate, reconcile, run reports, and post payroll, including the maintenance of system administration, employee deductions, paid time off (PTO), FMLA, 401K, tax withholdings (W4, W2, 1095), Unemployment Insurance, Leaves of Absence and Health and Welfare benefits

  • Compliance reporting for 401K, Workers Compensation, EEO and OSHA

  • Prepare and submit timely and accurate bi-weekly payroll

  • Record payroll data in HRIS payroll system and verify all data before submitting payroll

  • Record and verify employee work/PTO hours

  • Process biweekly payroll within established deadlines, using the payroll software system

  • Reconcile monthly benefit invoices to payroll records

  • Assist at front desk as needed

  • Additional projects and job duties as assigned by HR and Finance

  • Work under stressful conditions as well as irregular hours may be required

Additional Skills & Qualifications:

  • HR Experience

  • Knowledge of HRIS systems

  • Knowledge of basic accounting principles, regulatory standards, and compliance requirements

  • High degree of accuracy, attention to detail and confidentiality

  • Proficiency in MS Office

  • Ability to process formulas in Excel and basic ability to perform spreadsheet programs

  • Strong analytical and problem-solving skills

  • Effective written and oral communication skills

  • Ability and experience working productively and proactively both independently and as part of a team

  • Flexibility in approach and willingness to adapt when necessary

  • Up to date on human resources and finance regulations

  • Proficient with Excel and database programs

  • Strong interpersonal skill and ability to interact in a positive manner

  • Prolonged sitting or standing may be required

  • Ability to lift to 25 pounds; occasionally up to 60 pounds

  • Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with office work will be performed on a repetitive basis

  • The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required

  • All employees must be fully vaccinated against COVID 19

Experience Level:

  • Entry Level

    About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.