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This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12924786

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rJohnson County Community College

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rPosition, Department: Executive Assistant, Human Resources

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Range: \$22.65- \$29.31 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits

Position Summary: The Executive Assistant provides high-level, confidential administrative support to the Vice President of Human Resources at Johnson County Community College (JCCC). This involves managing various administrative tasks and ensuring efficient operations within the Human Resources (HR) department.

The Executive Assistant is responsible for completing various project activities, information retrieval and managing complex administrative matters. The Executive Assistant serves as the first point of contact and provides operational support and assistance with day-to-day operations to ensure efficiency.

Required Qualifications: Associate\'s degree

Two or more years of experience in administrative support work

Preferred Qualifications: Bachelor\'s degree

One or more years of experience providing administrative support to senior-level or C-level executives

Professional certification in administrative work

Experience working in a Human Resources Department

Experience working in a higher education setting

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Coordinate and manage the VP\'s calendar, including scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and resolve them efficiently.
• Develop materials for meetings, including for the Board Committee meetings and Board of Trustees meetings. Compile, review, and submit all materials to the President\'s office in an accurate and timely manner. Coordinate closely with the VP, President\'s Office, Trustees, and other senior leaders. Provide accurate and complete information and updates to all stakeholders.
• Attend Board Committee meetings and record accurate, timely, and complete meeting minutes.
• Assist in monitoring and managing the budget for the Human Resources Department which includes tracking expenses, reviewing and processing invoices, reconciling financial records, and providing regular reports on budget status. Monitor inventory levels and order supplies for the department.
• Maintain and organize confidential and sensitive information, both in electronic and hard-copy formats. Manage and update databases, contact lists, and files to ensure easy accessibility and retrieval of information.
• Provide administrative support for various projects and initiatives of the VP by conducting research, preparing presentations or reports, tracking progress to completion, and facilitating communication.
• Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.
• Work closely and effectively with the VP to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary. Act as a \"barometer,\" having a sense of issues taking place around JCCC and keeping the VP updated.
• Maintain extensive knowledge of the HR depa tment\'s roles, responsibilities, and daily operations. Uphold extensive knowledge of JCCC\'s HR policies and procedures.
• Assist with reports, presentations, and communications. Research, compile, and maintain records and information. Analyze and interpret data to produce reports.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That\'s five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmat