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Morton Salt General Administrative Assistant in Overland Park, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12981598

Morton Salt is an iconic, 175-year-old company with a strong heritage and a bright future. We help unlock the flavors in food, make roads and sidewalks safer, improve the water in baths, pools, and homes, and keep businesses and industries running. We are a dedicated team who constantly strives to do better together, and we are passionate about building a sustainable future for our company, the communities in which we operate, and the world around us. By joining our team, you will contribute to producing and delivering every form of salt that enhances everyday life.

Job Summary

We are seeking a highly organized and proactive General Administrative Assistant to join our team. This role will primarily support the Consumer Leadership Team, while also assisting with office management duties to ensure smooth daily operations.

Duties and Responsibilities

  • Meet with the Consumer Leadership Team to understand schedule and priorities. Arrange meetings and meeting logistics as needed. Monitor incoming invitations, and then prioritize, schedule, or propose alternative schedules.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
  • Arrange travel accommodations and itineraries for executives, handling logistics such as flights, hotels, and transportation. Plan extensive travel arrangements for both private and commercial flights, ensuring efficiency and cost-effectiveness.
  • Assist with office management tasks such as ordering supplies, sorting and distributing mail, coordinating office maintenance, and handling facilities-related issues.
  • Administer the weekly collection of functional reports for the Consumer Team.
  • Prepare expense reports and process expenses, ensuring all receipts are gathered and converted into the required currency as needed.
  • Audit subordinate expense reports and cost centers, flagging any discrepancies and presenting them for review and signature.
  • Collaborate with finance to ensure accuracy and compliance with company policies regarding expenses and cost centers.
  • Act as the point person for BCD/Concur travel including acting as the company point person when the vendor requires and supporting employee questions around policies and preferred suppliers as needed.
  • Maintain records of due/renewal dates for subscriptions, licenses, leases, passports, visas, etc.
  • Coordinate special projects and events as assigned, including team meetings, conferences, and company-wide events.
  • Prepare sales and tonnage reports; coordinating varying state requirements for monthly/quarterly/annual reporting and maintenance of company and product registrations, renewals and licensing.
  • Oversee the day to day management of the company vehicle program that includes, but is not limited to, approvals for new vehicles, maintenance requests, etc. from our vendor and the drivers manager.
  • Maintain the various elements needed to ensure continued expense payments and reconciliation for sales and marketing
    • Create new vendors for the team as required.
    • Initiate POs and reconcile them as invoices are received including the setup of accruals on a monthly basis.
    • Verify external invoices; code for cost center numbers.
    • Initiate check requests for non-PO activity as needed.