Job Information
System One Office Administrator - Remote in Overland Park, Kansas
We are seeking a proactive and detail-oriented Part-Time Remote Administrative Assistant to support our team with various administrative tasks. This role involves managing travel logistics, assisting with expense reconciliations, supporting HR processes, and providing general administrative support. The ideal candidate will have strong organizational skills, the ability to multitask, and excellent communication abilities.
Key Responsibilities:
Travel Cash Advances
Coordinate and send out pay cards.
Manage shipping and delivery with FEDEX.
Hotel/Flight/Auto Bookings
Arrange and confirm travel accommodations for employees, including hotel reservations, flights, and car rentals.
Expense Report Reconciliation
Collect and reconcile expense reports, ensuring accurate and timely submission.
Paperwork and Timecard Tracking
Assist in tracking down and organizing paperwork, timecards, and supporting documentation.
Help with I-9 verifications and ensuring compliance.
Receipt and Approval Follow-Up
Track down folios and receipts from employees and vendors.
Follow up with stakeholders for approval of documents and expenses.
Job Postings
Assist with creating and posting job openings on various platforms.
Project Tracking
Assist in tracking and updating the status of current and future projects.
Interview Scheduling
Coordinate and schedule interviews with candidates and hiring managers.
Lead Dispersing
Distribute leads to relevant team members and follow up on progress.
Bullhorn Support
Assist with audits, data entry corrections, and finalizing placements within the Bullhorn system.
Light Sourcing
Support sourcing efforts by identifying and reaching out to potential candidates for open positions.
Additional Administrative Support
Provide support on other administrative tasks as needed.
Qualifications:
Proven experience in an administrative or similar role.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Ability to work independently and remotely.
Proficiency with Microsoft Office Suite and Google Workspace.
Familiarity with Bullhorn or similar CRM systems is a plus.
Experience in travel coordination, expense reconciliation, and HR support preferred.
Job Details:
Position Type: Part-Time
Location: Remote
Schedule: Flexible, up to 30 hours per week
#M1
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.