Job Information
Black & Veatch Project Support Assistant Job Details | Black & Veatch Family of Companies in Overland Park, Kansas
Project Support Assistant
Date: Jan 27, 2025
Location:
Overland Park, KS, US
Company: Black & Veatch Family of Companies
Together, we own our company, our future, and our shared success.
As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
Company : Black & Veatch Corporation
Req Id : 107108
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire : No
Visa Sponsorship Available: No
Job Summary
To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non-routine, requiring independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Key Responsibilities
Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
Maintains manager's or work group's calendar
Organizes flow of administrative work through supervisor's office
Contributes to the development of other department or company initiatives
Liaises with Black and Veatch contingent coordinator and/or employment agency
Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
Generates or distributes ad hoc reports using various business systems and databases
Orders office supplies
May coordinate completion of timesheets
Reviews and approves timesheets
May code, route, and track invoices
Creates expense reports
May review expense reports for compliance
May verify accuracy of invoices prior to approval
Generates simple documents, such as letters, memos, spreadsheets and presentations
Prepares files for archiving
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs word processing and data entry
Performs other general clerical duties as needed
Individual contributor with no subordinates
Management Responsibilities
Individual Contributor
Preferred Qualifications
5+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills:
Intermediate MS Word skills
Intermediate MS Office Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting PoliciesandProcedures (Reviewing and approving)
Time Reporting PoliciesandProcedures
Time Reporting Systems
PeopleSoft andBlueprintBasic Users
Travel Systems
Telephony and Web conferencing
Electronic Repository Systems
Financial Information Systems
Minimum Qualifications
Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
005
Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 orvia our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned. This job posting will remain open until a suitable candidate(s) has been identified.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers and array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time and dependent sick time.
A variety of additional benefits are available to our professionals, including a company matched 401k plan, adoption reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of that success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click. If you’d like more information on your EEO rights under the law, please clickand.
Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
In accordance with local law, the following Hourlycompensation range is applicable for the job and location associated with this requisition: -
Nearest Major Market: Olathe
Nearest Secondary Market: Kansas City
Job Segment: Engineer, Engineering