Kansas Works Veterans Jobs

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12861196

HUMAN RESOURCE PAYROLL/BENEFITS SPECIALIST

POSITION SUMMARY

Under the supervision of the Human Resources Manager, the Human Resource, Payroll and Benefit Specialist is a non-exempt position under FLSA. This position is responsible for processing payroll, preparation of State and Federal payments, maintenance of employee benefit records and related reporting and payments, organizing and maintaining personnel records, and coordinating aspects of the employee application, interview and onboarding processes. The employee must function with a high degree of accuracy and professionalism, possess excellent written and verbal communication, organizational, and payroll skills. Confidentiality is critical for this position.

ESSENTIAL FUNCTIONS

Enters and maintains employee data (e.g. new hires, payroll changes, benefits, additional earnings, garnishments, tax information, personal use of City vehicle, etc.) into the payroll system;

Processes biweekly employee time and attendance data, monitoring for accuracy, policy adherence, and completeness;

Generates biweekly payroll accurately and according to set timelines;

Balances and remits all payroll-related taxes, benefits, and other withholdings, as well as retiree health insurance premiums, in a timely manner;

Prepares and files W-2 forms, 941 forms, and state unemployment reports;

Conducts new employee onboarding, ensuring employees gain an understanding of benefit plans and enrollment provisions;

Reviews benefit enrollment forms for accuracy and coordinates enrollment and other processing requirements with third party administrators in a timely and efficient manner;

Assists employees with disability claim process, and coordinates with third party administrator to manage claims according to the disability plan;

Performs monthly reconciliation of all employee benefit billings, and resolves billing problems with carrier representatives;

Manages aspects of the applications process, to include the posting of vacancies and ads;

Coordinates with the HR Manager and is responsible for various aspects of the interview and selection process, including scheduling testing, interviews, conducting employment verifications, checking references, and ordering background checks;

Maintains physical and digital files for employees and their employment documents benefits, training, and payroll;

Processes Workers Compensation claims;

Coordinates the outboarding process of employees separating from City employment;

Assures timely compliance with COBRA guidelines, to include the Initial COBRA Notification, processing termination of benefits upon employee separation, providing notification to employees of COBRA options within time limits according to federal regulations. Receives and records COBRA insurance premium payments;

Administration of FMLA program; responsible for processing paperwork and tracking leave and certifications in accordance with applicable laws and organizational policies;

Responds to salary surveys as requested from other entities;

Develop and send survey requests to other entities, compile results, and prepare reports to summarize findings;

Performs employment verifications according to City policy, maintaining records of all requests;

Follows department policies and procedures.

MARGINAL FUNCTIONS

Assists with special projects and committees as assigned;

Documents all processes and procedures of the position, continually updating to reflect current practices;

Performs other duties as deemed necessary or assigned;

HUMAN RESOURCE PAYROLL/ BENEFITS SPECIALIST

POSITION REQUIREMENTS

Experience: Three years of similar or related experience is required. Employee is expected to have acquired the n cessary information and skills to perform the job reasonably well within six months of employment.

Education:A high school diploma or GED is required. Degree in HR or related experience is preferred. SHRM certification is a plus.