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Job Information
Kansas Employer Administrative Associate - School of Automotive & Engineering Technology in Pittsburg, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13017987
Duties and Responsibilities of Position
AdministrativeSupportfortheSchool of Automotive & Engineering Technology 80%(Essential)
- Provide, plan, organize, direct, oversee and coordinate administrative and support activities,fortheSchool of Automotive & Engineering TechnologywithotherPSUstaff,includingadministrative staff in colleges, schools, units and other departments.
- Monitordailyofficeoperationsandensureproperprocedures.
- Collect,organize,andcomposecorrespondence.Answerphones,respondtoemail,forwardmessages,and schedule and confirm appointments, including prospective student tours.
- AttendSchool of Automotive & Engineering Technology meetings,keeprecordsofpertinentandprocedural information and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines.
- Process academic activities including scheduling of classes, processing of substitutions, waivers and permissions and uploading academic course/program changes for college review.
- Initiate appointments for PSU employees, adjuncts and graduate assistants.
- Responsible for scheduling appropriate classrooms, labs & meeting areas for use by theSchool of Automotive & Engineering Technology for courses and industry interviews with students.
- Work with school committee in awarding School of Automotive & Engineering Technology scholarships.
- Provide administrative support to the Automotive Service Center.
- MaintainfilingsystemsandutilizesWordprocessing,database,andspreadsheetskills.
- MaintainconfidentialityofrecordsstoredinOneDriveandSharePoint.
- Provideinformation to current/prospective students, parents and industry partnersandrespondtodirectinquiriesasappropriate.
ReportsandProjects10%(Essential)
- Oversee,direct,completeandsubmitreports,presentationsandprojectsfortheSchool of Automotive & Engineering Technology, including reports and projects required by external governing bodies, including any accrediting agencies.
- Analyze,compile,andorganizedatatoproducereportsandpresentations.
- Assistwith reports or tasks required for departmental or advisory board meetings.
SuperviseStudentEmployees5%(Non-Essential)
- Hire,train,andsupervisetheworkofstudentemployeesandperformotherrequiredlinemanagerduties.
Miscellaneous5%(Non-Essential)
- Overseeuseofandsubmitmaintenancerequestsasneededforoffices,classrooms,computers,andother equipment.
- Overseethemaintenanceofanappropriatesupplyofinventoryfortheoffice.
- Performanyotherrelateddutiesasrequiredorassigned.