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Kansas Employer Administrative Coordinator - Program Support in Pittsburg, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12829216 Pittsburg State University is accepting applications for an Administrative Coordinator - Program Support for the Division of Economic Development and Community Engagement. The primary function of the Administrative Coordinator-Program Support is to play a vital role in assisting with the planning, execution, and management of various programs within the division of Economic Development and Community Engagement. This position is instrumental in building and sustaining mutually beneficial relationships with community partners, overseeing the entire lifecycle of sponsored projects, and ensuring compliance with relevant regulations.

Duties and Responsibilities of Position

45% - Program Coordination

Assist in the planning, execution, and monitoring of programs.

Maintain accurate program records, including participant data, budgets, and progress reports.

Coordinate program schedules and timelines.

Organize and oversee program-related events, workshops, meetings, and training sessions.

Serve as the primary point of contact for program participants, addressing inquiries, concerns, and providing information.

Collaborate with program managers and team members to ensure seamless program delivery.

Assist in the evaluation of program outcomes and impact, gathering feedback from participants and stakeholders.

Prepare and distribute program-related materials, reports, and updates

Report on project status to higher management.

40%- Administrative Support

Oversee, maintain, organize, and update documents, records, and files, ensuring they are easily accessible and well-organized.

Facilitate effective communication within the organization, distribute memos, reports, and other documents, and serve as a point of contact for internal and external stakeholders for designated areas.

Implement and oversee policies and procedures.

Assist in coordination logistics, including venue booking, catering, and equipment setup.

Provide general administrative assistance, including scheduling, filing, and handling routine correspondence.

10% Budget Management

Work closely with the Office of Research and Compliance to ensure compliance with university and outside regulations.

Assist in budget tracking, expense management, and financial reporting for programs.

Serve as the department backup for financial transactions and processing

5% Other duties as assigned.