Job Information
Kansas Employer Administrative Assistant II in Salina, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13045978
CITY OF SALINA
POSITION DESCRIPTION
CLASS TITLE: Admin. Asst. II GR: 102 FLSA: Non-Exempt DATE: 09/04/2024
DEPARTMENT: Municipal Court DIVISION: N/A
REPORTS TO: City Prosecutor APPROVED: _______ JOB CODE: 3009
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GENERAL DESCRIPTION:
Under general supervision; performs a wide variety of responsible legal clerical work in processing of
cases and other court functions; performs administrative and secretarial duties; work varies,
individual judgement is required within generally prescribed standards and procedures.
TYPICAL DUTIES:
o Greets, assists and screens office walk-in clients and phone calls; furnishes information
requested; schedules appointments.
o Handles office mail; assists in preparation for meetings and hearings; meets with victims and
witnesses.
o Composes and types correspondence; keeps and maintains prosecutors files; prepares reports
as required.
o Uses computer to complete reports; assists and/or prepares subpoenas, complaints, trial sheets,
notices to appear, personal service, and other legal documents.
o Processes confidential information regarding personnel and court activities.
o Performs overtime as needed and other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:
None.
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience equivalent to the following:
o High school diploma or G.E.D.
o Courses in typing, bookkeeping, computer and other clerical functions.
o Two (2) years of progressively responsible clerical work with strong computer experience desired.
o Work experience in a court or legal setting preferred.
RESIDENCY REQUIREMENTS:
None.
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with fellow employees, officials, and the
public. (Daily)
Type accurately at or above 40 words per minute. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Prepare, organize and file records, reports and other documents. (Daily)
Maintain and improve knowledge of office procedures, machine operations, city operations and
policies. (Daily)
CLASS TITLE: Admin. Asst. II DEPARTMENT: Municipal Court PAGE: 2
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of
force frequently, and/or a negligible amount of force constantly to move objects.
Climbing/Balancing: Minimal, ability to sit and stand.
Walking: Moderate amount required.
Stooping/Bending: Frequently.
Stand/Sit: Sit about 75 percent of the time.
Reaching: Frequent, overhead as well as horizontal.
Vision: Adequate to perform essential functions.
Color Vision: Adequate to perform essential functions.
Hearing: Adequate to perform essential functions.
Speech: Frequently express ideas and be understood.
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability.
Manual Dexterity: Frequently operates equipment requiring moderate ability.
ESSENTIAL JOB FUNCTION EXPOSURES:
Inside/Outside: Work inside.
Cold/Heat: Controlled.
Wet/Dry: Controlled.
Noise/Vibrations: Office equipment.
Hazards: None.
Fumes/Dust/Odors: No exposure.
Infectious Diseases: Low exposure.
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to listen to and apply information and instructions.
Ability to organize files and effectively retrieve data.
Ability to comprehend computer software principles.
Ability to understand and apply mathematical concepts accurately.
Ability to schedule appointments.
Ability to work under stressful conditions and meet deadlines.
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Adding machine, calculator, computer, copy machine, fax machine, telephone, and typewriter.
REMARKS:
The above position description is intended to describe the duties of an employee in general terms
and does not necessarily describe all of his/her duties.