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Natural Resources Conservation Service Administrative Support Assistant in Salina, Kansas

Summary Announcement has been amended to update the organization division This position is located in an NRCS State Office. The incumbent is responsible for providing administrative support to the Soil Science & Resource Assess (SSRA) division. Responsibilities relate primarily to financial management, purchasing, leasing, and contract management services. Other duties include office management. This position is non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Responsibilities Serves as time keeper for the state and is responsible for verifying the time and attendance information that has been entered into WebTAS. Prepares and/or reviews travel authorizations and vouchers for all state employees via CONCUR. Assists with the preparation of contribution agreements, cooperative agreements, operational agreements and other fund-obligating documents as needed, by direct communication with Conservation Partners, Program Technical Contact and Grants & Agreements division staff. Initiates personnel actions as instructed by the supervisor, including preparation of forms SF-52 and associated documentation (position description updates, etc.) to be submitted through the Employee care Center (ECC) for action. Assist new staff with Information Technology (IT) needs and coordinating access to USDA network through the submission of proper forms (e.g. NRCS-IRM-003, AD-1143). Purchases supplies, equipment and services through Office Max, GSA Advantage, and open market procedures such as blanket purchase agreements, or government purchase card within delegated authority. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. Minimum Qualifications: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level(s) in which you are applying. GS-5: Must have one year of specialized experience equivalent to the GS-04 level in the federal government performing the following duties: using software packages to produce a variety of documents, e-mail, and updating calendars; preparing routine correspondence or reviewing the correspondence of others, ensuring that spelling, grammar, and formatting are correct; assisting with procuring supplies, equipment, and/or services; maintaining documents using an electronic document management system; and entering data into into financial systems, spreadsheets and databases to create reports. Must be reflected in resume. OR Must have successfully completed a full 4-year course of study above high school. This education was obtained in an accredited business, secretarial, or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You MUST submit transcripts. OR Must have a combination of education and specialized experience as described above that totals 100% when combined. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. Only education in excess of the first 60 semester hours (i.e., beyond the second year is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit transcripts. GS-6: Must have at least one full-time year (12-months) of specialized work experience equivalent to the GS-05 grade level in the Federal service. Qualifying specialized experience includes: establish and maintain tracking records and files; assist with procuring supplies, equipment; assist with making travel arrangements for staff; and utilize an automated timekeeping system to report time and attendance information. (Must demonstrate in resume specialized experience you possess.) GS-7: Must have at least one full-time year (12-months) of specialized work experience equivalent to the GS-06 grade level in the Federal service. Qualifying specialized experience includes: utilize computer programs to produce a variety of correspondence, documents, spreadsheets, and reports; assist with procuring supplies, equipment, and services for an organization; utilize an automated timekeeping system to report time and attendance information; and track and report budgetary information and status of funds. (Must demonstrate in resume specialized experience you possess.) GS-8: Must have at least one full-time year (12-months) of specialized work experience equivalent to the GS-07 grade level in the Federal service. Qualifying specialized experience includes: performing a variety of administrative and management services such as travel, logistics and procurement; utilizing an automated system to transmit Time and Attendance (T&A) data for processing; preparing reports, letters, and bulletins for management; processing travel authorization requests and travel vouchers for reimbursement using expense management software; responding to general telephone and written inquiries for information; and disseminating and tracking information as it relates to new initiatives or special projects. (Must demonstrate in resume specialized experience you possess.) IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education You must submit a copy of your college transcripts or a list of college courses with credit hours, dates completed, and grades received to verify all education requirements (i.e. substitution of education and/or basic education requirement). If a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated. Please note that qualifications determinations are based solely on the information submitted for each particular vacancy announcement. You must document all requirements on every vacancy; we cannot use previous determinations as a basis for rating. All required information must be received by the closing date of this announcement, and non-submission of all required documents/documentation will result in non-consideration. Unofficial transcripts will be accepted. This information must be received by the closing date of this announcement. Non-submission of these documents will result in non-consideration. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position may be eligible for telework within the local commuting area of the position and other flexible work arrangements. Employee participation is at the discretion of the supervisor. PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: If called for an interview, applicants must be available to interview within 3 business days of being contacted. If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. Recruitment and/or relocation incentives may be authorized; Management may authorize superior qualifications & enhanced annual leave for applicants who are deemed to be highly qualified. Relocation expenses may be authorized as allowable by Federal Travel Regulations (FTR) and USDA policy. The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the USDA with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/rif/employee_guides/career_transition.asp#ctap

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