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Coates Field Service, Inc Right of Way Document Specialist in Topeka, Kansas

Coates Field Service, Inc. is seeking a tech-savvy Right of Way Document Specialist for an in-house position located in Topeka, Kansas. The successful candidate will report directly to client's office to support the daily operations.

Per Diem Available.

Overview of Duties:

  • Responsible for data maintenance in project database, including generating accurate reports, bulk data manipulation and dissemination. Must know how to execute data merges to external documents using mail merge capabilities

  • Analyzes legal documents to assure that all have been properly executed and notarized

  • Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions

  • Reviews title information and checks accuracy of legal descriptions against maps

  • Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data

  • Identifies problems with title information and refers these to appropriate client representative and/or legal counsel

  • Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records

  • Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies

Specialized knowledge/education required:

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.)

  • Understanding of Geographic Information Systems mapping software such as: Google Earth/Pro, Esri, etc.

  • Knowledge of cloud based applications such as OneDrive or similar cloud based applications

  • Knowledge of land and right of way acquisition processes and documentation

  • Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.

  • Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, and abandonment clauses

  • Ability to plot metes and bounds descriptions of property and read a variety of maps, both electronic and paper

Coates Field Service, Inc. is one of the nation's largest right of way consulting firms and works on behalf of energy transportation companies, electric transmission companies, state and local governments, and other similarly situated clients. Salary is dependent upon experience. Benefits offered.

Benefits offered. Women, minorities, and veterans are encouraged to apply. Coates is an EOE.

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