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Newman University Administrative Assistant for Nurse Anesthesia Program in Wichita, Kansas

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to join us in our work of empowering our graduates to transform society!

Occupational Summary:

The Administrative Assistant performs administrative and secretarial duties for the Doctoral Nurse Anesthesia Program (DNAP). This position manages information systems for the program and manages the flow of the office related to students, faculty, and visitors. This position provides secretarial support for the teaching functions of the program faculty and collaborates with the Director of the DNAP to maintain an effective and efficient work environment that serves the needs of prospective and current students, faculty, and the program.

As an active member of the Newman Community, this position contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other faiths, cultures, or backgrounds. This position will articulate and connect the work of the department with the Newman University mission and the responsibility to help prepare students to transform the world inspired by Catholic Social Teachings as exemplified by the Newman University Sponsors, The Adorers of the Blood of Christ.

Work Performed:

Program Duties:

  • Evaluate application requirements and processes and compare with other nurse anesthesia programs in coordination with the Program Director.

  • Coordinate with staff and outside departments to implement changes in application requirements or processes.

  • Meet with potential applicants and review transcripts and certifications as needed to evaluate for the Nurse Anesthesia Program. Refer to the Program Director or Assistant Program Director as needed.

  • Coordinate orientation schedule of new students prior to the start of the program.

  • Collect and monitor student data required by the Nurse Anesthesia program and by clinical sites (immunization, licenses, and malpractice).

  • Publish graduation and certification results on Nurse Anesthesia website.

  • Participate in accreditation site visits and internal reviews.

    Administrative Duties:

  • Provide superb customer service by providing accurate information for all inquiries via phone, fax, mail, and/or e-mail.

  • Communicate requirements and deadlines for applicants to the Nurse Anesthesia program.

  • Work closely with graduate admissions to evaluate applications for completeness and ensure minimum requirements.

  • Enter applicant data while maintaining accuracy to develop an interview priority list.

  • Notify applicants of any additional information needed in a timely manner as necessary.

  • Prepare and send letters about interviews and program acceptance as well as letters explaining reason for non-acceptance.

  • Notify students of required clinical site documentation.

  • Process personal information changes.

  • Maintain a record of all PTO days used by students.

  • Monitor and maintain clinical affiliation agreements in coordination with the Program Director.

  • Maintain record of student evaluation processes.

  • Assist in the planning and organizing of Nurse Anesthesia events (interviews, orientation, and continuing education conferences).

  • Deliver monthly schedules and student information to clinical sites per affiliation agreements.

  • Identify and manage changes to clinical site requirements.

  • Maintain student documentation required for initial certification.

  • Provide data needed for annual reports as requested by the Program Director.

  • Assists in the preparation and update of the student handbook.

  • Process check requests, POs, and student deposits accurately.

  • Maintain an electronic filing system.

  • Complete all University-required trainings including Title IX and FERPA.

  • Contribute to the overall success of the Nurse Anesthesia program by performing all other duties as assigned and appropriate to the position.

    Required Qualifications/Education/Experience/Skills/Training:

  • Associate degree required.

  • Minimum of 2 years’ general office/secretarial experience.

  • Skilled in all aspects of Microsoft Office.

  • Ability to multi-task and prioritize tasks.

  • Excellent customer service skills.

  • Ability to work with a diverse group of individuals.

  • Effective verbal and written communication skills.

  • Must be detail oriented and possess accurate typing skills.

  • Maintain confidentiality.

    Preferred Qualifications:

  • Bachelor’s degree.

  • Four years of general office/secretarial experience.

    Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

    In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email hr@newmanu.edu in advance so necessary arrangements can be made.

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