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Garver USA Administrative Assistant in Wichita, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/ada/r/jobs/10930453 JOB ID:-8a7885ac69dbe687016a08b0ec8e16bdGarver is seeking a professional ADMINISTRATIVE ASSISTANT to join our Wichita administrative support team. This position will provide assistance to the finance, marketing and people service teams as well as serve as additional support for project managers and other employees in the Wichita office. Responsibilities of this position will include: * Monitoring the front desk to greet clients or guests, answering multi-line phone system and sign for deliveries, * Assisting marketing team with special research projects, formulating Excel spreadsheets as needed, administering office name plates, assembling proposal documents and other varied duties to execute annual marketing events. * Coordinating use of office conference rooms, company vehicles and other related equipment. * Maintaining office equipment * Managing registrations for webinars, conferences/seminars and association meetings. * Managing and renewing memberships and licenses for staff * Coordinating travel, hotels, meals and itineraries for staff and interoffice meetings. * Maintaining client contact information and marketing updates via internal tracking system. * Drafting and editing professional letters and written correspondence. * Drafting and editing client and subconsultant contracts. * Collecting and entering mileage logs monthly for company fleet vehicles. * Organizing, maintaining and filing correspondence and other records. * Producing document copies, binding reports and ordering office supplies. * Preparing outgoing mail, packages and correspondence including email and faxes. * Ensuring common areas are orderly as well as ordering and re-stocking necessary supplies. * Coordinating and planning office meetings, meals, and events * Assisting project managers with project set-up using internal software * Assisting project managers with project research * Verify, track and manage certificates of insurance Ideal candidates will be able to thrive in a team environment, be task-oriented, self-motivated with strong attention to detail and operate with a client-focused, service mentality. Interested candidates must submit a cover letter addressing and explaining how previous experience makes them an ideal candidate for this position. CANDIDATES APPLYING WITHOUT A COVER LETTER WILL NOT BE CONSIDERED. An ENR Top 500 Design Firm for the last 26 years, Garver has 28 offices with more than 600 employees. Garver offers competitive compensation packages, provides incentives for healthy living, and is proud to have been recognized as a Best Firm to Work For Winner in 2018. REQUIREMENTS * High school diploma or equivalent * 3 or more years experience in an administrative role supporting multiple teams * Proficient with MS Word, Outlook and Excel * Experience with navigating social media * Strong initiative, organization and communication skills * Strong attention to detail PREFERRED SKILLS * Associate s degree * Experience working in the professional services industry * Experience with Adobe Photoshop Garver, LLC is an affirmative action employer and does not discriminate on the basis of race, sex, color, age, national origin, veterans, religion or disability, in programs, activities, hiring and employment and complies with all civil rights provisions.Complaints of alleged discrimination or if you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Tatiana Herrington, Director of Human Resources, TBHerrington@GarverUSA.com, (501) 537-3256.For more details go to URL