Job Information
Aston Carter Administrative Assistant in Wichita, Kansas
Job Title: Administrative AssistantJob Description
• Data Entry & Filing: Accurate and timely data entry into company systems and maintaining organized physical and digital files. • Visitor Reception & Communication: Greet visitors with a professional demeanor, answer and direct phone calls, and handle general inquiries. • Meeting Setup & Refreshments: Assist with setting up business meetings, coordinating refreshments, and ensuring the meeting space is properly arranged. • Mail & Shipping: Manage incoming and outgoing mail, including packages and UPS shipments. • Office Supply & Equipment Management: Order office supplies, reload the pop machine, and ensure the maintenance and functionality of printers. • SWAG Management: Handle the ordering and distribution of promotional materials (SWAG) for all company entities. • Tracking & Organization: Maintain and update internal phone and text lists, and assist with maintaining subcontractor records. • Travel & Lunch Coordination: Assist with travel arrangements and order lunches for meetings as needed. • Cross-Departmental Support: Provide project-based support for various departments, ensuring smooth coordination across the organization.
Hard Skills
Data entry
Filing
Visitor reception
Communication
Meeting setup
Mail management
Office supply management
Equipment maintenance
SWAG management
Tracking
Travel coordination
Soft Skills
Professional demeanor
Organizational skills
Attention to detail
Coordination skills
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Site
This is a fully on-site position in Wichita, Kansas.
Work Environment
Onsite in office environment
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.