Kansas Works Veterans Jobs

Summary This announcement is for a Not-to-Exceed 120 day detail or temporary promotion to the position. Applicants must submit their current supervisor's approval to be considered for this detail. Failure to submit approval at the time of application may result in an ineligibility rating. Responsibilities This position is located in the Hospitalist & Emergency Department. Duties of the Administrative Officer includes but are not limited to: Independently provides for the overall administrative management of the assigned services by evaluating and advising on the organization, methods, and procedures for providing administrative support systems such as records, communications, directives, forms, files and documentation. Provides policy guidance and direction, interprets agency regulations, develops, and coordinates policies and procedures covering internal operations, and formulates plans and provides advice on resolving problems. Oversees the evaluation process reviews and competency folders for the Service, ensuring timely evaluation and completion of Pay for Performance management, oversight and tracking of the process for Focused Professional Practice Evaluations (FPPE) and Ongoing Professional Practice Evaluations for timely completion and reporting. Meets the needs of customers while working in concert with all Medical Center staff. Consistently communicates and treats customers (patients, visitors, volunteers, and all Medical Center staff) in a courteous, tactful and respectful manner. Provides the customer with consistent information according to established policies and procedures. The incumbent works closely with the DCOS to assure administrative changes are not in conflict with long-range program goals, hospital/VISN initiatives or the fiscal solvency of the Service. The DCOS and Operations Manager will work in conjunction for long-term planning and fiscal responsibility for the Services' Programs. In accomplishing assigned responsibilities, the incumbent designs strategies, plans programs, establishes goals, resolves problems, identifies staffing needs, develops clinic structure to establish and maintain an atmosphere conducive to the accomplishment of the mission of the Services in the overall mission of the health care system. The incumbent is responsible for the daily services operations to include independently planning, organizing and executing administrative actions, preparing complex memorandums and communications for the local facility, VISN 15 and National purposes, as appropriate. Works collaboratively with other managers/Service Lines in the medical center to find effective resolutions to operational problems and ensure a smooth interface with other Services and customers both internal and external to the Medical Center. The incumbent attends the Director's Morning Report in the absence of the DCOS and will follow-up on issues as assigned by members of the Executive Leadership. Ensures all action items and assigned reports are complete, timely, accurate and coordinated through the proper chain of command for approval and released by the Medical Center Director. The incumbent monitors provider-specific utilization patterns, performance measures, utilization, cost data and human resource fiscal expenditures. The Operations Manager prepares cost/benefit analysis that enables executive management to make informed decisions regarding the Service's activities. Manages the Service's fund control points. The incumbent analyzes and evaluates the effectiveness and efficiency through processes of the Service Line program operations in meeting established goals and objectives utilizing the data of VSSC, Pyramid, MCAO, ARC, Vista and other analytical systems as an expert for the Services. Robert J Dole VA Medical Center committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Ad-Hoc Telework may be available at supervisory discretion. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD102770 and PD102760 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/20/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS 09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-7) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Using and analyzing data to make service level decisions on clinic/resource management; Providing policy guidance and direction including interpreting agency regulations, coordinating policies and procedures covering internal operations, and provide advice on resolving problems; Providing guidance on budget and finance issues through managing the budget projections, formulations and execution for service expenses through fund control points; preparation of procurement requests and maintaining applicable records; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; and Coordinating and monitoring the functions of administrative services within an office.OR, Education: Possess a master's or equivalent graduate degree OR completed 2 full years of progressively higher-level graduate education leading to such a degree, OR Possess a LL.M, if related. Transcripts must be provided to verify education. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond graduate level. GS 11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: : Act as a Human Resources liaison concerning personnel-related matters (ie: recruitment, staffing, employee relations, the performance appraisal process, employee awards, pay/leave administration, training); Analyze and interpret incoming requests and recommends appropriate action; Provide guidance to management and program personnel on budgetary and finance issues; Manage budget formulation and execution for a changing budget of administrative expenses involving different funding sources; Manage procurement and contracting for an office (ie: maintaining procurement and contracting records, determining costs, performing costs analysis, soliciting bids, writing sole source justifications; Participate in the planning and development of recommendations for changing program policies and procedures; Evaluate administrative activities and makes recommendation for program improvement. OR, Education: Possess a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree, OR possess a LL.M, if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the requirement for the GS-09 grade level. Current Title 38/Hybrid Title 38 employees: Title 38 and Hybrid Title 38 excepted service employees are not able to be detailed to competitive service positions, in accordance with restrictions defined in VA Handbook 5005, Part III, Appendix N. You will be rated on the following Competencies for this position: Administration and Management Decision Making Financial Management Partnering Planning and Evaluating Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but occasional standing, walking, stooping, bending and carrying items weighing 25 pounds maybe required. Assignments may occasionally involve longer periods of standing, bending and stooping to observe and facilitate group projects or activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.