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Workforce Alliance of South Central Kansas SENIOR ADMINISTRATIVE ASSISTANT in Wichita, Kansas

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12524844

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SENIOR ADMINISTRATIVE

ASSISTANT

Position Description

Name:

Salary Range: \$20-\$27.50 per hour

Reports To: Director of Collaborative Partnerships-REAP

FLSA Status: Non-Exempt

Prepared Date: 2/1/22

Most Recent Update: 4/2023

SUMMARY DESCRIPTION

The Senior Administrative Assistant provides administrative support to the senior leadership of the Workforce Alliance in a unique and high performing office environment. The duties for this position will be focused on supporting a large number of meetings for committees and task forces with a variety of community leaders and local government officials. The position demands a high level of professionalism at all times while maintaining the ability to be flexible and proactive. Strong written and verbal communication skills with the ability to make decisions are essential. Understanding the technical tools and operations of virtual and online meeting formats will be critical. The Senior Administrative Assistant must be able to work independently and be very well organized.

PRIMARY DUTIES AND RESPONSIBILITIES:

Support the scheduling and coordinating meetings for multiple leadership staff, including: formal notifications, agenda development, technical connections, meal planning, and room set up

Responsible for record keeping and compliance with open meetings act and public information requirements (including meeting minute recording)

Manage content on several websites and social media platforms including: posting meeting notifications, meeting agendas and meeting minutes, reports and community updates

Prepare and/or summarize miscellaneous reports and documents

Assist with office operation as needed, including: inventory management, office organization, accounts payable prep, and data tracking and reporting

Support outreach and awareness activities, including: newsletter preparation, photography of events, and creation and posting of digital communications.

Assists in the preparation, maintenance and delivery of PowerPoint presentations, spreadsheets, letters, emails and communications

Other related duties and responsibilities as assigned

MINIMUM REQUIRED SKILLS AND EXPERIENCE:

Associates degree required, but can substitute relevant experience for educational requirement

Proficient in Microsoft Office programs: Word, Excel, PowerPoint, Publisher, Teams

Highly knowledgeable of virtual meeting tools: Zoom, WebEx, Google Meets,

Strong written and oral communication skills

Decision making skills

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SENIOR ADMINISTRATIVE

ASSISTANT

Position Description

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Ability to work in a team

[]{#_GoBack}Ability to manage multiple tasks simultaneously

Strong customer service skills

Ability to develop and maintain professional working relationships with management, co-workers, partners, and the general public

PHYSICAL ESSENTIAL FUNCTIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ab lity to adjust focus.

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Work Environment:

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The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.

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The noise level in the work

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