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Newman University Senior Administrative Assistant in Wichita, Kansas

Founded in 1933, Newman University is a liberal arts institution grounded in Catholic values and traditions, yet is respectful of all faiths. At Newman you'll find people, programs, organizations and activities designed to educate the mind and inspire the spirit. Our low instructor-to-student ratio and collaborative faculty contribute to a positive learning environment. We are a sponsored ministry of the Adorers of the Blood of Christ, US Region. We invite you to help us empower our graduates to transform society!

Occupational Summary:

Provide direct administrative support and assistance to the Vice President of Academic Affairs at Newman University. This position requires a discreet and trustworthy individual at all times.

Work Performed:

  • Assist with the day-to-day functions and program enhancements, when applicable.

  • Facilitate faculty contracts accurately and timely in electronic format.

  • Ensure the credentialing of all faculty is current and accurate.

  • Create and process correspondence in a timely fashion.

  • Schedule meetings and maintain minutes of meetings in consultation with the VPAA and appropriate academic leadership.

  • Process invoices for Academic Affairs and maintain department office supplies.

  • Advise and assist in event planning and special projects as needed.

  • Maintain calendar for VPAA and issue daily reminders of activities.

  • Training and mentoring of new administrative assistants.

  • Keep current on new technologies and their uses.

  • Maintain confidentiality by exercising discretion in communicating information to faculty, staff and students and in handling administrative records and files.

  • Prioritize the most important matters affecting the VPAA’s schedule and list of activities.

  • Complete University-required trainings including Title IX and FERPA.

  • Contribute to the overall success of Academic Affairs by performing all other duties as assigned and appropriate for this position.

    Required Qualifications/Education/Experience/Skills/Training:

  • Bachelor’s degree

  • Knowledge of computerized information systems (Excel, Microsoft Office, etc.)

  • 5+ years of administrative office experience

  • Excellent skills in written and verbal communication.

  • Strong organizational, interpersonal, time management, proofreading, editing, and multi-tasking skills.

    Application Procedure

    The position is open until filled. Review of applications will begin immediately.

    To apply, a candidate should submit, via the University website, a current resume and a thoughtful letter of interest addressing how their coaching agenda and professional experiences align with the desired characteristics for the position. A reference list with the names, phone numbers and addresses of at least three professional/personal references, with an indication of the candidate's relationship to each must be supplied at the time of application. References will not be contacted without prior approval of the successful finalist.

    Newman University is committed to hiring faculty and staff members that reflect the diversity of our region and to providing equal opportunities to all applicants and employees, according to all applicable equal opportunity and affirmative action laws, directives, and regulations of federal, state, and local governing bodies and agencies. In keeping this commitment, it is the policy of Newman University to base all employment decisions only on valid job requirements without regard to race, color, creed, religion, sex, national origin, genetic information, marital status, familial status, public assistance status, local human rights commission activity, disability, age, sexual orientation, gender identity, or status as a qualified protected veteran.

    In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, Newman University will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 942-4291, ext. 2202 or email hr@newmanu.edu in advance so necessary arrangements can be made.

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