Kansas Works Veterans Jobs

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13048286

POSITION SUMMARY: In partnership with the Administration Office, the Human Resources (HR) Coordinator will be the business units subject matter expert with a solution focused approach to the human resources function of the employee life cycle. This role is responsible for performing routine and project-based HR tasks; administering, and executing processes of recruitment, onboarding, benefits and leave administration, performance management, employee relations and investigations, productivity, recognition and morale, and occupational health and safety; and training and development.

The Human Resources (HR) Coordinator will provide oversight of the compliance of employment laws and regulations, and all human resources policies and best practices to promote a positive culture and reinforcement of the companys core values. This role will cultivate the Human Resources reputation and integrity while exploring opportunities to add value to the countys overall business strategy.

ESSENTIAL FUNCTIONS:\ Human Resources Operations & Management

Recruitment & Onboarding

• Responsible for the recruitment process liaising with the positions Hiring Manager, utilizing the countys HRIS system ADP; creating job descriptions, posting/sourcing, reviewing applications, scheduling interviews, and applicant selection to fill vacant positions.

{=html} <!-- --> - Partners with local leadership, developing initiatives that market the brand throughout local community as a recruitment sourcing method.

{=html} <!-- --> - Responsible for HR New Hire orientation to ensure completion of background checks and HR, benefits, and payroll documentation. - Partner with Hiring Manager to develop training and company culture onboarding schedule.

Personnel File Management/HRIS Management

• Responsible for maintaining and ensuring the security of all appropriate employee personnel documentation primarily within the HRIS system and any required paper filing system.
• Ensure the data integrity of the employee record within the companys systems of record, Employee Navigator; and HRIS System, ADP.

{=html} <!-- --> - Auditing and modifying where necessary to providing accurate, updated data for reporting, metrics, and other data reporting programs or legal requirements.

Payroll Support

• Responsible for initial employee payroll data entry and review; state/local taxes, banking information, benefit/payroll deductions, and paid time off (PTO) plans.
• Execute and audit all company employee change actions including, but not limited to transfers, promotions, wage changes, pay adjustments, and terminations with the HRIS system.

Benefits

• Responsible for employee healthcare benefits administration utilizing Employee Navigator for enrollment, claims resolution, change reporting, reconciling/approving invoices for payment and communication/education of benefit programs to employees.
• Facilitate and coordinate employee benefits educational conversations and processes of Retirement/Enrollment, Tuition Assistance, FMLA, leaves, and Short/Long-Term Disability related paperwork on a timely basis.
• Responsible for coordinating employee recognition programs and engagement events.

Compliance/Safety (Risk Management)

• Partner with the team members in the Administration office in the maintenance of a compliant and updated employee handbook of business policies, practices and employment laws and regulations.
• Manage the execution of all annual compliance trainings such as sexual harassment, discrimination, system and cybersecurity, workplace violence, and safety trainings.
• Responsible for incident ensuring the completion of incident forms and submitting Workers Compensation claims.

Offboarding/Post Employment

• Build rapport that creates opportunity to negotiate where applicable in an effort to retain, initiate knowledge transfer, and/or celebrate positive career and life transitions.
• Perform exit interviews to inform of expectations and recover county assets, ensuring a smooth and positive employee transition.
• Respond to unemployment questionnaires and attend unemployment hearings as needed.
• Partner with department manager of vacant position to perform a department/job analysis to capture any changes in strategy alignment or organizational fit.

Performance Management/Training & Development

Partner with County Administrator to develop a streamlined, department-specific performance appraisal system.

Facilitate/conduct investigations on employee relations matters; coaches, counsels and guides managers before executing employee disciplinary actions; tracks all employee disciplinary action.

Monitor and support the employee engagement survey action item de